CJH Wiki - User contributions [en]

How to Define Access Rights

2026-04-22T17:13:55Z

Abyrne: /* Access Rights Policies */

=Access Rights Policies=
Rosetta handles access rights with Access Rights Policies that are configured by the System Administrator. The policies' IDs can be incorporated into either a CSV or METS for the purpose of defining access. Policies can also be assigned to IEs and REPs after they are ingested into Rosetta.

{| class="wikitable"
|-
! Policy ID
! Description
|-
| 3
| No restrictions
|-
| 5580
| STAFF_ONLY
|-
| 151520
| No View
|-
| 353324
| On-Site Restriction
|-
| 372920
| Copyright Notice (No Restrictions)
|-
| 372921
| Copyright Notice (On-Site Restriction)
|-
| 7357290
| Restricted to Registered User
|-
| 15596581
| Embargoed until 2050
|}

If there is no code given upon ingest, Rosetta assumes there are no restrictions (which is the same as Policy ID 3).

The default codes used by the Rosetta Deposit Processor are '''5580''' for '''Preservation Master''' representations and '''3''' (or no code at all) for '''Modified Master''' representations. By default, no policy code is assigned on the IE level.

=Defining Access Rights upon Ingest=
== CSV ==
An Access Rights Policy code can be added for the IE level in Column K

:: [[File:AR policy IE.png|700px|border]]

An Access Rights Policy code can be added for the REP level in Column O

:: [[File:AR policy REP.png|700px|border]]

== METS ==

Access Rights Policy Codes can be added to the rightsMD of either the 'ie-amd' (IE administrative metadata) or the 'rep#-amd' (Representation administrative metadata).

'''IE Administrative Metadata'''

:: [[File:Access codes mets 1.PNG|500px|border]]

'''REP Administrative Metadata'''

:: [[File:Access codes mets 2.PNG|500px|border]]

'''Code Template'''
<nowiki>
<mets:rightsMD ID="[IE OR REP]-amd-rights">
<mets:mdWrap MDTYPE="OTHER" OTHERMDTYPE="dnx">
<mets:xmlData>
<dnx xmlns="http://www.exlibrisgroup.com/dps/dnx">
<section id="accessRightsPolicy">
<record>
<key id="policyId">AR POLICY CODE GOES HERE</key>
<key id="policyDescription">AR POLICY DESCRIPTION GOES HERE</key>
</record>
</section>
</dnx>
</mets:xmlData>
</mets:mdWrap>
</mets:rightsMD>
</nowiki>

=Defining Access Rights after Ingest=

== Overview ==

Access Rights Policies can be assigned to individual IEs or REPs after they are ingested into Rosetta. To assign a policy to a batch of IEs, please '''[[How_to_Save_a_Search_Query|follow the "How to Save a Search Query" tutorial]]''' and send your saved query to the Rosetta System Administrator.

== Steps ==

'''1. Click "Go" in the "Preserved" frame on the far right of the Rosetta Management Dashboard.'''

:: [[File:Tif tutorial 1.png|500px|border]]

'''2. Select one or more metadata fields you want to search on and enter your search term.'''

:: [[File:Tif tutorial 2.png|500px|border]]

'''3. Click the "Editor" link for the Intellectual Entity'''

:: [[File:Tif tutorial 3.PNG|700px|border]]

'''4. Lock IE'''

:: [[File:Replace tutorial 4.png|700px|border]]

'''5. Assign Access Rights Policy at either the IE or REP level'''

:: [[File:Assign ar indiv.png|700px|border]]

'''6. Commit Changes'''

:: [[File:Replace tutorial 7.png|700px|border]]

How to Define Access Rights

2026-04-22T16:56:14Z

Abyrne: /* CSV */

=Access Rights Policies=
Rosetta handles access rights with Access Rights Policies that are configured by the System Administrator. The policies' IDs can be incorporated into either a CSV or METS for the purpose of defining access. Policies can also be assigned to IEs and REPs after they are ingested into Rosetta.

{| class="wikitable"
|-
! Policy ID
! Description
|-
| 3
| No restrictions
|-
| 5580
| STAFF_ONLY
|-
| 151520
| No View
|-
| 353324
| On-Site Restriction
|-
| 372920
| Copyright Notice (No Restrictions)
|-
| 7357290
| Restricted to Registered User
|-
| 15596581
| Embargoed until 2050
|}

If there is no code given upon ingest, Rosetta assumes there are no restrictions (which is the same as Policy ID 3).

The default codes used by the Rosetta Deposit Processor are '''5580''' for '''Preservation Master''' representations and '''3''' (or no code at all) for '''Modified Master''' representations. By default, no policy code is assigned on the IE level.

=Defining Access Rights upon Ingest=
== CSV ==
An Access Rights Policy code can be added for the IE level in Column K

:: [[File:AR policy IE.png|700px|border]]

An Access Rights Policy code can be added for the REP level in Column O

:: [[File:AR policy REP.png|700px|border]]

== METS ==

Access Rights Policy Codes can be added to the rightsMD of either the 'ie-amd' (IE administrative metadata) or the 'rep#-amd' (Representation administrative metadata).

'''IE Administrative Metadata'''

:: [[File:Access codes mets 1.PNG|500px|border]]

'''REP Administrative Metadata'''

:: [[File:Access codes mets 2.PNG|500px|border]]

'''Code Template'''
<nowiki>
<mets:rightsMD ID="[IE OR REP]-amd-rights">
<mets:mdWrap MDTYPE="OTHER" OTHERMDTYPE="dnx">
<mets:xmlData>
<dnx xmlns="http://www.exlibrisgroup.com/dps/dnx">
<section id="accessRightsPolicy">
<record>
<key id="policyId">AR POLICY CODE GOES HERE</key>
<key id="policyDescription">AR POLICY DESCRIPTION GOES HERE</key>
</record>
</section>
</dnx>
</mets:xmlData>
</mets:mdWrap>
</mets:rightsMD>
</nowiki>

=Defining Access Rights after Ingest=

== Overview ==

Access Rights Policies can be assigned to individual IEs or REPs after they are ingested into Rosetta. To assign a policy to a batch of IEs, please '''[[How_to_Save_a_Search_Query|follow the "How to Save a Search Query" tutorial]]''' and send your saved query to the Rosetta System Administrator.

== Steps ==

'''1. Click "Go" in the "Preserved" frame on the far right of the Rosetta Management Dashboard.'''

:: [[File:Tif tutorial 1.png|500px|border]]

'''2. Select one or more metadata fields you want to search on and enter your search term.'''

:: [[File:Tif tutorial 2.png|500px|border]]

'''3. Click the "Editor" link for the Intellectual Entity'''

:: [[File:Tif tutorial 3.PNG|700px|border]]

'''4. Lock IE'''

:: [[File:Replace tutorial 4.png|700px|border]]

'''5. Assign Access Rights Policy at either the IE or REP level'''

:: [[File:Assign ar indiv.png|700px|border]]

'''6. Commit Changes'''

:: [[File:Replace tutorial 7.png|700px|border]]

File:AR policy REP.png

2026-04-22T16:53:44Z

Abyrne: Deposit CSV with REP AR policy highlighted

== Summary ==
Deposit CSV with REP AR policy highlighted

File:AR policy IE.png

2026-04-22T16:53:07Z

Abyrne: Screenshot of deposit CSV with IE AR Policy highlighted

== Summary ==
Screenshot of deposit CSV with IE AR Policy highlighted

How to Define Access Rights

2026-04-22T16:42:44Z

Abyrne: /* Access Rights Policies */

=Access Rights Policies=
Rosetta handles access rights with Access Rights Policies that are configured by the System Administrator. The policies' IDs can be incorporated into either a CSV or METS for the purpose of defining access. Policies can also be assigned to IEs and REPs after they are ingested into Rosetta.

{| class="wikitable"
|-
! Policy ID
! Description
|-
| 3
| No restrictions
|-
| 5580
| STAFF_ONLY
|-
| 151520
| No View
|-
| 353324
| On-Site Restriction
|-
| 372920
| Copyright Notice (No Restrictions)
|-
| 7357290
| Restricted to Registered User
|-
| 15596581
| Embargoed until 2050
|}

If there is no code given upon ingest, Rosetta assumes there are no restrictions (which is the same as Policy ID 3).

The default codes used by the Rosetta Deposit Processor are '''5580''' for '''Preservation Master''' representations and '''3''' (or no code at all) for '''Modified Master''' representations. By default, no policy code is assigned on the IE level.

=Defining Access Rights upon Ingest=
== CSV ==
An Access Rights Policy code can be added for the IE level in Column J

:: [[File:Access codes csv_1.png|700px|border]]

An Access Rights Policy code can be added for the REP level in Column N

:: [[File:Access codes csv_2.png|700px|border]]

== METS ==

Access Rights Policy Codes can be added to the rightsMD of either the 'ie-amd' (IE administrative metadata) or the 'rep#-amd' (Representation administrative metadata).

'''IE Administrative Metadata'''

:: [[File:Access codes mets 1.PNG|500px|border]]

'''REP Administrative Metadata'''

:: [[File:Access codes mets 2.PNG|500px|border]]

'''Code Template'''
<nowiki>
<mets:rightsMD ID="[IE OR REP]-amd-rights">
<mets:mdWrap MDTYPE="OTHER" OTHERMDTYPE="dnx">
<mets:xmlData>
<dnx xmlns="http://www.exlibrisgroup.com/dps/dnx">
<section id="accessRightsPolicy">
<record>
<key id="policyId">AR POLICY CODE GOES HERE</key>
<key id="policyDescription">AR POLICY DESCRIPTION GOES HERE</key>
</record>
</section>
</dnx>
</mets:xmlData>
</mets:mdWrap>
</mets:rightsMD>
</nowiki>

=Defining Access Rights after Ingest=

== Overview ==

Access Rights Policies can be assigned to individual IEs or REPs after they are ingested into Rosetta. To assign a policy to a batch of IEs, please '''[[How_to_Save_a_Search_Query|follow the "How to Save a Search Query" tutorial]]''' and send your saved query to the Rosetta System Administrator.

== Steps ==

'''1. Click "Go" in the "Preserved" frame on the far right of the Rosetta Management Dashboard.'''

:: [[File:Tif tutorial 1.png|500px|border]]

'''2. Select one or more metadata fields you want to search on and enter your search term.'''

:: [[File:Tif tutorial 2.png|500px|border]]

'''3. Click the "Editor" link for the Intellectual Entity'''

:: [[File:Tif tutorial 3.PNG|700px|border]]

'''4. Lock IE'''

:: [[File:Replace tutorial 4.png|700px|border]]

'''5. Assign Access Rights Policy at either the IE or REP level'''

:: [[File:Assign ar indiv.png|700px|border]]

'''6. Commit Changes'''

:: [[File:Replace tutorial 7.png|700px|border]]

Rosetta

2025-05-08T16:48:51Z

Abyrne:

=Overview=
Rosetta is a digital assets management system (DAMS) and digital preservation system. Like [[Aleph]] and [[Primo]], Rosetta is owned by [http://www.exlibrisgroup.com/products/rosetta-digital-asset-management-and-preservation/ Ex Libris].

The CJH installation of Rosetta is located at:

https://digipres.cjh.org

*[[Metadata and Searching]]

=Files=
*[https://centerjewishhist-my.sharepoint.com/:u:/g/personal/abyrne_cfjh_net/EW7UGJtH8-BHq9wYG0VA7ggB8yGo0mS8h6-Q9ZhIq7iQZA Rosetta Deposit Processor Installer] (version 3.6.6; updated 05/08/2025)
*[http://wiki.cjh.org/index.php/File:Deposit_template.csv CSV Deposit Template] (updated 12/5/2022)

=Rosetta Deposit Processor=
The Rosetta Deposit Processor application was built by Kevin Powell in 2018 and is distributed under an [https://en.wikipedia.org/wiki/MIT_License MIT License].
Special thanks to the National Library of New Zealand for their open source [https://github.com/NLNZDigitalPreservation Rosetta METS Python library].

=== Download and Installation ===

*[[Rosetta Deposit Processor Installation Guide|Installation Guide]]

=== Modules ===
*[[New Deposits]]

=Tutorials=
*[[How to Check SIP Status]]
*[[How to Define Access Rights]]
*[[How to Download an Individual TIF]]
*[[How to Edit Dublin Core Records]]
*[[How to Replace a File]]
*[[How to Save a Search Query]]
*[http://wiki.cjh.org/index.php/New_Deposits#Synchronize How to Synchronize with Aleph or ArchivesSpace]
*[https://wiki.cjh.org/images/1/17/TIFF_JHOVE_Metadata_Extraction_errors.pdf TIFF Metadata Extraction Error Guide]

=Workflows=
*[[Ingest one file into Rosetta]]
*[[Web Deposit Workflow]]
*[[Post-Ingest Aleph Workflows]]

=Ex Libris Manuals=
*[https://knowledge.exlibrisgroup.com/@api/deki/files/63950/Rosetta_Staff_User's_Guide.pdf?revision=1 Staff users Guide]
*[https://knowledge.exlibrisgroup.com/@api/deki/files/63973/Rosetta_Producers_Guide.pdf?revision=1 Producers Guide]
*[https://knowledge.exlibrisgroup.com/@api/deki/files/63960/Rosetta_Preservation_Guide.pdf?revision=1 Preservation Guide]
*[https://knowledge.exlibrisgroup.com/@api/deki/files/63952/Rosetta_System_Administration_Guide.pdf?revision=1 System Administration Guide]

Rosetta Deposit Processor Installation Guide

2025-05-08T16:47:10Z

Abyrne:

Updated 07/29/2024

== Download ==

[https://centerjewishhist-my.sharepoint.com/:u:/g/personal/abyrne_cfjh_net/EW7UGJtH8-BHq9wYG0VA7ggB8yGo0mS8h6-Q9ZhIq7iQZA Link to the Rosetta Deposit Processor Installer]

'''1. Click the above link.'''

'''2. Log in with YourUsername@cfjh.net (e.g. jdoe@cfjh.net).'''

'''3. Download the installer by clicking the Download button.'''
:: [[File:Install_1.PNG|500px|border]]

== Installing or Updating the Rosetta Deposit Processor ==
'''1. Uninstall any previous versions of the Rosetta Deposit Processor. The older versions of the Rosetta Deposit Processor should be located in your Program Files folder at C:\Program Files(x86) or C:\Program Files. Open the Rosetta Deposit Processor folder, double click on the unistall.exe, and follow the prompts. If prompted with a "Do you want to allow the following app from an unknown publisher to make changes to this computer?" message, select "Yes"

:: [[File:UninstallRDP_01.png|500px|border]]

'''2. Double-click the Installer where it is downloaded.'''

'''3. If prompted with a "Do you want to allow the following app from an unknown publisher to make changes to this computer?" message, select "Yes"

'''4. By default the Installer will install the Processor in your Program Files folder. Click "Install".'''

:: [[File:Install_2.PNG|500px|border]]

:: [[File:Install_4.PNG|500px|border]]

'''5. The Rosetta Deposit Processor will NOT work correctly if it is run directly from the Installer. Deselect the "Run Rosetta Deposit Processor" checkbox.'''

:: [[File:Install_5.PNG|500px|border]]

'''6. The Rosetta Deposit Processor will be located in your Program Files folder at C:\Program Files(x86) or C:\Program Files. You can create a shortcut to the Processor by dragging the application to your taskbar.'''

:: [[File:Install_3.png|500px|border]]

Rosetta Deposit Processor Installation Guide

2025-05-08T16:45:02Z

Abyrne:

Updated 07/29/2024

== Download ==

[https://centerjewishhist-my.sharepoint.com/:u:/g/personal/abyrne_cfjh_net/EW7UGJtH8-BHq9wYG0VA7ggB8yGo0mS8h6-Q9ZhIq7iQZA?e=NOKZUt Link to the Rosetta Deposit Processor Installer]

'''1. Click the above link.'''

'''2. Log in with YourUsername@cfjh.net (e.g. jdoe@cfjh.net).'''

'''3. Download the installer by clicking the Download button.'''
:: [[File:Install_1.PNG|500px|border]]

== Installing or Updating the Rosetta Deposit Processor ==
'''1. Uninstall any previous versions of the Rosetta Deposit Processor. The older versions of the Rosetta Deposit Processor should be located in your Program Files folder at C:\Program Files(x86) or C:\Program Files. Open the Rosetta Deposit Processor folder, double click on the unistall.exe, and follow the prompts. If prompted with a "Do you want to allow the following app from an unknown publisher to make changes to this computer?" message, select "Yes"

:: [[File:UninstallRDP_01.png|500px|border]]

'''2. Double-click the Installer where it is downloaded.'''

'''3. If prompted with a "Do you want to allow the following app from an unknown publisher to make changes to this computer?" message, select "Yes"

'''4. By default the Installer will install the Processor in your Program Files folder. Click "Install".'''

:: [[File:Install_2.PNG|500px|border]]

:: [[File:Install_4.PNG|500px|border]]

'''5. The Rosetta Deposit Processor will NOT work correctly if it is run directly from the Installer. Deselect the "Run Rosetta Deposit Processor" checkbox.'''

:: [[File:Install_5.PNG|500px|border]]

'''6. The Rosetta Deposit Processor will be located in your Program Files folder at C:\Program Files(x86) or C:\Program Files. You can create a shortcut to the Processor by dragging the application to your taskbar.'''

:: [[File:Install_3.png|500px|border]]

Rosetta

2025-05-08T16:43:01Z

Abyrne:

=Overview=
Rosetta is a digital assets management system (DAMS) and digital preservation system. Like [[Aleph]] and [[Primo]], Rosetta is owned by [http://www.exlibrisgroup.com/products/rosetta-digital-asset-management-and-preservation/ Ex Libris].

The CJH installation of Rosetta is located at:

https://digipres.cjh.org

*[[Metadata and Searching]]

=Files=
*[https://centerjewishhist-my.sharepoint.com/:u:/g/personal/abyrne_cfjh_net/EW7UGJtH8-BHq9wYG0VA7ggB8yGo0mS8h6-Q9ZhIq7iQZA?e=1hM3pQ Rosetta Deposit Processor Installer] (version 3.6.6; updated 05/08/2025)
*[http://wiki.cjh.org/index.php/File:Deposit_template.csv CSV Deposit Template] (updated 12/5/2022)

=Rosetta Deposit Processor=
The Rosetta Deposit Processor application was built by Kevin Powell in 2018 and is distributed under an [https://en.wikipedia.org/wiki/MIT_License MIT License].
Special thanks to the National Library of New Zealand for their open source [https://github.com/NLNZDigitalPreservation Rosetta METS Python library].

=== Download and Installation ===

*[[Rosetta Deposit Processor Installation Guide|Installation Guide]]

=== Modules ===
*[[New Deposits]]

=Tutorials=
*[[How to Check SIP Status]]
*[[How to Define Access Rights]]
*[[How to Download an Individual TIF]]
*[[How to Edit Dublin Core Records]]
*[[How to Replace a File]]
*[[How to Save a Search Query]]
*[http://wiki.cjh.org/index.php/New_Deposits#Synchronize How to Synchronize with Aleph or ArchivesSpace]
*[https://wiki.cjh.org/images/1/17/TIFF_JHOVE_Metadata_Extraction_errors.pdf TIFF Metadata Extraction Error Guide]

=Workflows=
*[[Ingest one file into Rosetta]]
*[[Web Deposit Workflow]]
*[[Post-Ingest Aleph Workflows]]

=Ex Libris Manuals=
*[https://knowledge.exlibrisgroup.com/@api/deki/files/63950/Rosetta_Staff_User's_Guide.pdf?revision=1 Staff users Guide]
*[https://knowledge.exlibrisgroup.com/@api/deki/files/63973/Rosetta_Producers_Guide.pdf?revision=1 Producers Guide]
*[https://knowledge.exlibrisgroup.com/@api/deki/files/63960/Rosetta_Preservation_Guide.pdf?revision=1 Preservation Guide]
*[https://knowledge.exlibrisgroup.com/@api/deki/files/63952/Rosetta_System_Administration_Guide.pdf?revision=1 System Administration Guide]

New Deposits

2025-05-08T16:37:09Z

Abyrne:

The New Deposits Module contains workflows for processing new deposits for ingest into Rosetta. It can be accessed by going to the "Modules" menu and clicking "New Deposits."

=Organizing=
===Requirements===
:*'''Folder with subfolders of files.'''
::- An example of this folder structure can be [[Media:Pre_organize.txt|viewed here]]
:*'''Knowledge of master formats represented in subfolders.'''
::- If unsure of the formats represented in the subfolders, use [[Rosetta_Deposit_Processor_Tools#Count_Formats|Count Formats]] located in the Tools menu. This tool will count all of the formats in a folder and its subfolders.

===Process===
:*'''Supply path to folder with subfolders of files'''
:*'''Select the master formats represented in the subfolders. You can select multiple.'''
::- XML files are automatically added to a 'supplementary' folder.
::- Formats not chosen will be added to the 'access' folder.

::[[File:Organize 2.PNG|600px|border]]

:*'''Submit'''
::- An example of a successful Organize log can be [[Media:Organize log.txt|viewed here]]
::- An example of the folder structure after the Organize process can be [[Media:Post_organize.txt|viewed here]]

=Processing=
==Requirements Glossary==
===MARCXML Batch===

A MARCXML batch is an XML file that includes multiple MARCXML records. ALEPH exports multiple records in this batch format. The MARCXML batch can be used to generate the CSV Key that is required for all New Deposit processes.

Individual MARCXML records can be merged into a MARCXML batch using the Rosetta Deposit Processor. '''Go to Tools -> New Deposit Tools -> Create MARCXML Batch'''. You will be prompted to choose a folder of individual MARCXML records.

===CSV Key===
A CSV Key is needed for '''ALL''' New Deposit processes. The key associates a folder of stream files with its system number and/or metadata file. The bulk of a CSV Key can be generated from a MARCXML file* or EAD file. Once the key is generated, the ENTITY column must be edited to include the names of folders (or, in the Dublin Core Process, filenames) associated with the system number and/or metadata file.

If the CSV Key is generated from an ArchivesSpace EAD or an Aleph MARC record, it should include the Partner Code in the PARTNER column. This Partner Code will automatically be included in the deposit CSV / DC / METS file.

''<nowiki>*</nowiki> MARC records in the MARCXML Batch file MUST have a system number in 001 controlfield to be added to the CSV Key''

=== Partner Codes ===
Partner codes are abbreviations of each Partner's name. They are holdovers from the DigiTool. Partner Codes are used in the submission folder filepath and to build collections in Rosetta.

*'''AJH01''' = American Jewish Historical Society
*'''ASF01''' = American Sephardi Federation
*'''LBI01''' = Leo Baeck Institute
*'''YIV01''' = YIVO Institute for Jewish Research
*'''YUM01''' = Yeshiva University Museum

To generate a CSV Key, go to '''Tools -> New Deposit Tools'''.

==CSV Process==

===Process Requirements===
:*'''CSV Key'''
::- CSV Key must have values in the ENTITY and LABEL columns.
::- Derived from MARCXML Batch File using '''Tools --> New Deposit Tools --> Generate CSV Key from MARC'''
::- Derived from [http://wiki.cjh.org/index.php/How_to_Export_an_EAD_from_ArchivesSpace exported ArchivesSpace EAD file] using '''Tools --> New Deposit Tools --> Generate CSV Key from EAD'''
:*'''Folder with subfolders of files where the subfolders are further organized into access and master sub-subfolders.'''
::- Subfolders can be organized into ‘master’ and ‘access’ sub-subfolders using the Organize tab.
::- Supplemental files (e.g. indices, manifests, etc.) should be manually placed in a sub-subfolder entitled ‘supplement’.
::- An example of this folder structure can be [[Media:Pre_mets.txt|viewed here]].
:*'''Deposit template'''
::- Current template version is available for [http://wiki.cjh.org/index.php/File:CJH_CSV.csv download here].
::- A default deposit template path can be set in '''File --> Settings'''.

===Process===
:*'''Edit ENTITIES column in CSV Key to include the name (not the path) of each folder in "streams"'''
:*'''Supply path to CSV Key'''
:*'''Supply path to folder with subfolders of files'''
:*'''Supply path to deposit template'''
::- A default deposit template path can be set in '''File --> Settings'''.

::[[File:CSV fields.PNG|600px|border]]

:*'''Submit'''
::- The log will provide the path for the deposit folder. This folder can be copied to the appropriate submissions folder for Rosetta ingest.
::- An example of a successful CSV process log can be [[Media:CSV log.txt|viewed here]].

==Running Fixity in the Processor==
The Rosetta processor allows staff to generate MD5 checksums to include in a CSV deposit. There is also an option to verify a previously generated fixity manifest to check that the files have not changed.

Rosetta will verify the checksums in the deposit CSV during the ingest process. If a file's MD5 checksum does not the match the checksum listed in the deposit CSV, the deposit will land in the Technical Analyst workbench for further review.

Review CJH's fixity generation and verification recommendations [https://wiki.cjh.org/index.php/Checksum_generation_and_verification_recommendations here].

===Process Requirements===
:*'''All the requirements listed [https://wiki.cjh.org/index.php/New_Deposits#Process_Requirements in the CSV process requirements].'''
:*'''A fixity manifest.
::- Only required if opting to verify a previously generated fixity manifest to check that the files have not changed.
::- A fixity manifest should include a list of the files with file paths and the files' MD5 checksum.
::- The tools listed [https://wiki.cjh.org/index.php/Checksum_generation_and_verification_recommendations#Fixity_check_tools here] can generate a fixity manifest.
::- An example of a fixity manifest can be [[Media:SampleFixityManifest.txt|viewed here]].

===Process===

====Generate new MD5 checksums to include in the deposit’s CSV.====
:*'''Prepare a CSV deposit as instructed [http://wiki.cjh.org/index.php/New_Deposits#CSV_Process here].'''
:*'''Check the Run Fixity box.'''

::[[File:CheckRunFixityBox.PNG|600px|border]]

:*'''Click the Submit button.'''
::- The processor will create a deposit CSV with a MD5 checksum value for each file in the V column.
::- An example of a deposit CSV with MD5 checksum values can be [[Media:SampleDepositCSVWithChecksums.csv|viewed here]].

====Verify a Fixity Manifest that includes MD5 checksums.====
:*'''Prepare a CSV deposit as instructed [http://wiki.cjh.org/index.php/New_Deposits#CSV_Process here].'''
:*'''Check the Run Fixity box.'''
:*'''Supply path to the fixity manifest.'''

::[[File:SupplyPathToFixityManifest.PNG|600px|border]]

::- When selecting the fixity manifest file, ensure that the drop-down menu next to the file name window is set to All Files. If not, the fixity manifest file may not be viewable.

::[[File:AllFilesDropdown.PNG|600px|border]]

:*'''Click the Submit button'''
::- The processor will create a deposit CSV with a MD5 checksum value for each file in the V column.
::- If the checksums in the fixity manifest do not match the checksums generated by the processor, the processor will display an error like the following and will not create the deposit.

::[[File:IncorrectChecksumErrorMessage.PNG|600px|border]]

:::* This error indicates that a file may have changed since generating the fixity manifest. The error will identify the file(s) with the checksum mismatch(es).
::- The processor will generate MD5 checksums for files that are not in the fixity manifest but are in the streams folder.

==Dublin Core Process==
Non-complex entities with their own MARC record / EAD File Level and no derivatives.

'''NOTE:''' Derivatives can be created once preservation masters are ingested in Rosetta. For ingests containing both masters and derivatives (access copies), use the [[Rosetta_Deposit_Processing#CSV|CSV]] or [[Rosetta_Deposit_Processing#METS|METS]] workflows.

===Process Requirements===
:*'''Folder of non-complex entities''' (i.e. entities that are only one file)
:*'''CSV Key'''
::- Derived from MARCXML Batch File using '''Tools --> New Deposit Tools --> Generate CSV Key from MARC'''
::- Derived from [http://wiki.cjh.org/index.php/How_to_Export_an_EAD_from_ArchivesSpace exported ArchivesSpace EAD file] using '''Tools --> New Deposit Tools --> Generate CSV Key from EAD'''
::- ENTITY values are individual filenames, NOT folder names for the DC process.

===Process===
:*'''Edit ENTITIES column in CSV Key to include filenames'''
:*'''Supply path to CSV Key'''
:*'''Supply path to folder of non-complex entities'''

::[[File:DC fields.PNG|border]]

:*'''Submit'''
::- The log will provide the path for the deposit folder. This folder can be copied to appropriate submissions folder for Rosetta ingest.
::- An example of a successful CSV process log can be [[Media:DC log.txt|viewed here]].

==METS Process==
Complex objects in need of a nested structmap

===Process Requirements===
:*'''CSV Key'''
::- Derived from MARCXML Batch File using '''Tools --> New Deposit Tools --> Generate CSV Key from MARC'''
::- Derived from [http://wiki.cjh.org/index.php/How_to_Export_an_EAD_from_ArchivesSpace exported ArchivesSpace EAD file] using '''Tools --> New Deposit Tools --> Generate CSV Key from EAD'''
:*'''Folder with subfolders of files where the subfolders are further organized into access and master sub-subfolders.'''
::- Subfolders can be organized into ‘master’ and ‘access’ sub-subfolders using the Organize tab.
::- Supplemental files (e.g. indices, manifests, etc.) should be manually placed in a sub-subfolder entitled ‘supplement’.
::- An example of this folder structure can be [[Media:Pre_mets.txt|viewed here]].

===Process===
:*'''Edit ENTITIES column in CSV Key to include stream folders'''
:*'''Supply path to CSV Key'''
:*'''Supply path to folder with subfolders of files'''

::[[File:METS fields.PNG|500px|border]]

:*'''Submit'''
::- The log will provide the path for the METS deposits. These deposit folders can be copied to appropriate submissions folder for Rosetta ingest.
::- An example of a successful METS process log can be [[Media:METS log.txt|viewed here]].

==Synchronize==
The Synchronize tab is new with Version 2.0. It replaces the Sip Status module and the Add DAO Tab. DAO linking is now rolled into the synchronization job. To learn how to check on a SIP's status using the Rosetta software, see [http://wiki.cjh.org/index.php/How_to_Check_SIP_Status this tutorial].

::[[File:sync.png|border]]

===Requirements===
* Internet Access
* Rosetta IE contains either Aleph ID in the "Identifier (DC)" field or an ArchivesSpace Archival Object ID in the "Identifier - Archivesspace (DC)" field.
* IE PID or SIP ID or IE CSV

===Process===
The Synchronize tab will synchronize an IE or set of IEs with either Aleph or ArchivesSpace. If the SIP is put together with a MARCXML file exported from Aleph, then each IE from the SIP should automatically contain an Aleph ID. Similarly, if the SIP is put together using an EAD exported from ArchivesSpace, then each IE from the SIP should automatically contain an Archival Object ID.

The Synchronize tab will do the following when supplied with an IE or set of IEs:

:'''1. Gather metadata from Rosetta for each IE.
:'''2. Look through the IE metadata for an Aleph and/or ArchivesSpace ID
::- If an ArchivesSpace ID is found, the Processor will use the ArchivesSpace API to see whether there is a link is associated with the ArchivesSpace ID. If there is no link present, it will create a Digital Object in ArchivesSpace with the Rosetta IE link and associate that Digital Object with the appropriate Archival Object.
::- The default ArchivesSpace link caption is "View Online." If you'd like to customize that caption, use the IE CSV input method
: '''3. Update Rosetta IE with Aleph -> DC or ArchivesSpace -> DC metadata.'''
:: - '''New with 2.5''': Now staff can choose which system's metadata record to synchronize with Rosetta. Choosing "Default" from the right-hand list options will prioritize Aleph IDs that are found over ArchivesSpace IDs that are found. Regardless, if an IE has both an Aleph and ArchivesSpace ID, the Processor will still see whether the Archival Object in ArchivesSpace needs a link.

=== IE CSV ===

Users can Synchronize IE or SIP numbers one at a time by entering them in the IE PID and SIP ID input fields respectively. These synchronization jobs will use the default "View Online" ArchivesSpace link caption. However, if a user would like to synchronize more than one IE PID or SIP ID at a time, they can put together a simple CSV.

::[[File:ie_csv.png|border]]

The processor will look in each row of the IE CSV for an IE PID first then a SIP ID. If there is a SIP ID, the Processor will use the Rosetta API to retrieve all of the IE PIDs for that SIP.

==== Exporting an IE CSV ====

Users can either put this CSV together from scratch or export an IE CSV from Rosetta:

:'''1. Export IE information as a CSV from Rosetta.'''

::[[File:ie_csv_export_1.png|700px|border]]

:'''2. Add custom ASPACE CAPTION column if desired'''

::[[File:ie_csv_export_2.png|700px|border]]

:'''3. Supply IE CSV path

::[[File:ie_csv_export_3.png|700px|border]]

==Debugging==

Debugging is new with version 3.6.6. It is a feature that allows a user to toggle debugging on and off. Turning debugging on will produce verbose logs to look through if the Processor crashes or if there are errors that require further investigation.

Logs are now automatically created in the user’s Documents folder, so no need to remember to save. The log starts when you open the app and is appended to as you work.

===Debugging settings===

You can toggle the settings in the File menu and clicking on Settings. Selecting Debugging will create more verbose logs that will automatically save in your Documents folder.

::[[File:Debugging_settings.png|border]]

:'''How the verbose logs look:'''

::[[File:Verbose_logs.png|border]]

:'''Location of logs:'''
When reporting an issue, please include the log from your Documents folder as an attachment to assist in troubleshooting.

::[[File:Location of logs.png|border]]

New Deposits

2025-05-06T19:09:13Z

Abyrne:

File:Location of logs.png

2025-05-06T19:05:03Z

Abyrne:

File:Verbose logs.png

2025-05-06T19:02:27Z

Abyrne:

File:Debugging settings.png

2025-05-06T18:57:44Z

Abyrne:

New Deposits

2024-07-29T15:47:13Z

Abyrne:

Rosetta

2024-07-29T15:38:16Z

Abyrne:

=Overview=
Rosetta is a digital assets management system (DAMS) and digital preservation system. Like [[Aleph]] and [[Primo]], Rosetta is owned by [http://www.exlibrisgroup.com/products/rosetta-digital-asset-management-and-preservation/ Ex Libris].

The CJH installation of Rosetta is located at:

https://digipres.cjh.org

*[[Metadata and Searching]]

=Files=
*[https://centerjewishhist-my.sharepoint.com/:u:/g/personal/eafritzler_cfjh_net/Eb6X_v6eg8JGq2kvqyQ3_H4BfkESNMHnN6MlK8ubc7cFgQ?e=lPP1QT Rosetta Deposit Processor Installer] (version 3.6.1; updated 07/29/2024)
*[http://wiki.cjh.org/index.php/File:Deposit_template.csv CSV Deposit Template] (updated 12/5/2022)

=Rosetta Deposit Processor=
The Rosetta Deposit Processor application was built by Kevin Powell in 2018 and is distributed under an [https://en.wikipedia.org/wiki/MIT_License MIT License].
Special thanks to the National Library of New Zealand for their open source [https://github.com/NLNZDigitalPreservation Rosetta METS Python library].

=== Download and Installation ===

*[[Rosetta Deposit Processor Installation Guide|Installation Guide]]

=== Modules ===
*[[New Deposits]]

=Tutorials=
*[[How to Check SIP Status]]
*[[How to Define Access Rights]]
*[[How to Download an Individual TIF]]
*[[How to Edit Dublin Core Records]]
*[[How to Replace a File]]
*[[How to Save a Search Query]]
*[http://wiki.cjh.org/index.php/New_Deposits#Synchronize How to Synchronize with Aleph or ArchivesSpace]
*[https://wiki.cjh.org/images/1/17/TIFF_JHOVE_Metadata_Extraction_errors.pdf TIFF Metadata Extraction Error Guide]

=Workflows=
*[[Ingest one file into Rosetta]]
*[[Web Deposit Workflow]]
*[[Post-Ingest Aleph Workflows]]

=Ex Libris Manuals=
*[https://knowledge.exlibrisgroup.com/@api/deki/files/63950/Rosetta_Staff_User's_Guide.pdf?revision=1 Staff users Guide]
*[https://knowledge.exlibrisgroup.com/@api/deki/files/63973/Rosetta_Producers_Guide.pdf?revision=1 Producers Guide]
*[https://knowledge.exlibrisgroup.com/@api/deki/files/63960/Rosetta_Preservation_Guide.pdf?revision=1 Preservation Guide]
*[https://knowledge.exlibrisgroup.com/@api/deki/files/63952/Rosetta_System_Administration_Guide.pdf?revision=1 System Administration Guide]

Rosetta Deposit Processor Installation Guide

2024-07-29T15:36:32Z

Abyrne:

Updated 07/29/2024

== Download ==

[https://centerjewishhist-my.sharepoint.com/:u:/g/personal/eafritzler_cfjh_net/Eb6X_v6eg8JGq2kvqyQ3_H4BfkESNMHnN6MlK8ubc7cFgQ?e=lPP1QT Link to the Rosetta Deposit Processor Installer]

'''1. Click the above link.'''

'''2. Log in with YourUsername@cfjh.net (e.g. jdoe@cfjh.net).'''

'''3. Download the installer by clicking the Download button.'''
:: [[File:Install_1.PNG|500px|border]]

== Installing or Updating the Rosetta Deposit Processor ==
'''1. Uninstall any previous versions of the Rosetta Deposit Processor. The older versions of the Rosetta Deposit Processor should be located in your Program Files folder at C:\Program Files(x86) or C:\Program Files. Open the Rosetta Deposit Processor folder, double click on the unistall.exe, and follow the prompts. If prompted with a "Do you want to allow the following app from an unknown publisher to make changes to this computer?" message, select "Yes"

:: [[File:UninstallRDP_01.png|500px|border]]

'''2. Double-click the Installer where it is downloaded.'''

'''3. If prompted with a "Do you want to allow the following app from an unknown publisher to make changes to this computer?" message, select "Yes"

'''4. By default the Installer will install the Processor in your Program Files folder. Click "Install".'''

:: [[File:Install_2.PNG|500px|border]]

:: [[File:Install_4.PNG|500px|border]]

'''5. The Rosetta Deposit Processor will NOT work correctly if it is run directly from the Installer. Deselect the "Run Rosetta Deposit Processor" checkbox.'''

:: [[File:Install_5.PNG|500px|border]]

'''6. The Rosetta Deposit Processor will be located in your Program Files folder at C:\Program Files(x86) or C:\Program Files. You can create a shortcut to the Processor by dragging the application to your taskbar.'''

:: [[File:Install_3.png|500px|border]]

File:Install 5.PNG

2024-07-29T15:34:59Z

Abyrne: Abyrne uploaded a new version of File:Install 5.PNG

Rosetta Deposit Processor Installation Guide

2024-07-29T15:30:05Z

Abyrne:

Updated 01/14/2021

== Download ==

[https://centerjewishhist-my.sharepoint.com/:u:/g/personal/eafritzler_cfjh_net/Eb6X_v6eg8JGq2kvqyQ3_H4BfkESNMHnN6MlK8ubc7cFgQ?e=lPP1QT Link to the Rosetta Deposit Processor Installer]

'''1. Click the above link.'''

'''2. Log in with YourUsername@cfjh.net (e.g. jdoe@cfjh.net).'''

'''3. Download the installer by clicking the gray Download button.'''
:: [[File:Install_1.PNG|500px|border]]

== Installing or Updating the Rosetta Deposit Processor ==
'''1. Uninstall any previous versions of the Rosetta Deposit Processor. The older versions of the Rosetta Deposit Processor should be located in your Program Files folder at C:\Program Files(x86) or C:\Program Files. Open the Rosetta Deposit Processor folder, double click on the unistall.exe, and follow the prompts. If prompted with a "Do you want to allow the following app from an unknown publisher to make changes to this computer?" message, select "Yes"

:: [[File:UninstallRDP_01.png|500px|border]]

'''2. Double-click the Installer where it is downloaded.'''

'''3. If prompted with a "Do you want to allow the following app from an unknown publisher to make changes to this computer?" message, select "Yes"

'''4. By default the Installer will install the Processor in your Program Files folder. Click "Install".'''

:: [[File:Install_2.PNG|500px|border]]

:: [[File:Install_4.PNG|500px|border]]

'''5. The Rosetta Deposit Processor will NOT work correctly if it is run directly from the Installer. Deselect the "Run Rosetta Deposit Processor" checkbox.'''

:: [[File:Install_5.PNG|500px|border]]

'''6. The Rosetta Deposit Processor will be located in your Program Files folder at C:\Program Files(x86) or C:\Program Files. You can create a shortcut to the Processor by dragging the application to your taskbar.'''

:: [[File:Install_3.png|500px|border]]

File:UninstallRDP 01.png

2024-07-29T15:27:26Z

Abyrne:

File:Install 1.PNG

2024-07-29T15:25:48Z

Abyrne: Abyrne uploaded a new version of File:Install 1.PNG

Rosetta Deposit Processor Installation Guide

2024-07-29T15:17:32Z

Abyrne:

Updated 01/14/2021

== Download ==

[https://centerjewishhist-my.sharepoint.com/:u:/g/personal/eafritzler_cfjh_net/Eb6X_v6eg8JGq2kvqyQ3_H4BfkESNMHnN6MlK8ubc7cFgQ?e=lPP1QT Link to the Rosetta Deposit Processor Installer]

'''1. Click the above link.'''

'''2. Log in with YourUsername@cfjh.net (e.g. jdoe@cfjh.net).'''

'''3. Download the installer by clicking the gray Download button.'''

:: [[File:Install_1.PNG|500px|border]]

== Installing or Updating the Rosetta Deposit Processor ==
'''1. Uninstall any previous versions of the Rosetta Deposit Processor. The older versions of the Rosetta Deposit Processor should be located in your Program Files folder at C:\Program Files(x86) or C:\Program Files. Open the Rosetta Deposit Processor folder, double click on the unistall.exe, and follow the prompts. If prompted with a "Do you want to allow the following app from an unknown publisher to make changes to this computer?" message, select "Yes"

'''2. Double-click the Installer where it is downloaded.'''

'''3. If prompted with a "Do you want to allow the following app from an unknown publisher to make changes to this computer?" message, select "Yes"

'''4. By default the Installer will install the Processor in your Program Files folder. Click "Install".'''

:: [[File:Install_2.PNG|500px|border]]

:: [[File:Install_4.PNG|500px|border]]

'''5. The Rosetta Deposit Processor will NOT work correctly if it is run directly from the Installer. Deselect the "Run Rosetta Deposit Processor" checkbox.'''

:: [[File:Install_5.PNG|500px|border]]

'''6. The Rosetta Deposit Processor will be located in your Program Files folder at C:\Program Files(x86) or C:\Program Files. You can create a shortcut to the Processor by dragging the application to your taskbar.'''

:: [[File:Install_3.png|500px|border]]

Rosetta

2024-07-24T15:49:39Z

Abyrne:

=Overview=
Rosetta is a digital assets management system (DAMS) and digital preservation system. Like [[Aleph]] and [[Primo]], Rosetta is owned by [http://www.exlibrisgroup.com/products/rosetta-digital-asset-management-and-preservation/ Ex Libris].

The CJH installation of Rosetta is located at:

https://digipres.cjh.org

*[[Metadata and Searching]]

=Files=
*[https://centerjewishhist-my.sharepoint.com/:u:/g/personal/eafritzler_cfjh_net/EbwXVwXRLZlEjqFrtcomfF0BRmJ7HYpA5_srDuAcX3DThw Rosetta Deposit Processor Installer] (version 3.5.1; updated 1/11/2023)
*[http://wiki.cjh.org/index.php/File:Deposit_template.csv CSV Deposit Template] (updated 12/5/2022)

=Rosetta Deposit Processor=
The Rosetta Deposit Processor application was built by Kevin Powell in 2018 and is distributed under an [https://en.wikipedia.org/wiki/MIT_License MIT License].
Special thanks to the National Library of New Zealand for their open source [https://github.com/NLNZDigitalPreservation Rosetta METS Python library].

=== Download and Installation ===

*[[Rosetta Deposit Processor Installation Guide|Installation Guide]]

=== Modules ===
*[[New Deposits]]

=Tutorials=
*[[How to Check SIP Status]]
*[[How to Define Access Rights]]
*[[How to Download an Individual TIF]]
*[[How to Edit Dublin Core Records]]
*[[How to Replace a File]]
*[[How to Save a Search Query]]
*[http://wiki.cjh.org/index.php/New_Deposits#Synchronize How to Synchronize with Aleph or ArchivesSpace]
*[https://wiki.cjh.org/images/1/17/TIFF_JHOVE_Metadata_Extraction_errors.pdf TIFF Metadata Extraction Error Guide]

=Workflows=
*[[Ingest one file into Rosetta]]
*[[Web Deposit Workflow]]
*[[Post-Ingest Aleph Workflows]]

=Ex Libris Manuals=
*[https://knowledge.exlibrisgroup.com/@api/deki/files/63950/Rosetta_Staff_User's_Guide.pdf?revision=1 Staff users Guide]
*[https://knowledge.exlibrisgroup.com/@api/deki/files/63973/Rosetta_Producers_Guide.pdf?revision=1 Producers Guide]
*[https://knowledge.exlibrisgroup.com/@api/deki/files/63960/Rosetta_Preservation_Guide.pdf?revision=1 Preservation Guide]
*[https://knowledge.exlibrisgroup.com/@api/deki/files/63952/Rosetta_System_Administration_Guide.pdf?revision=1 System Administration Guide]

Rosetta

2024-07-24T15:43:19Z

Abyrne:

=Overview=
Rosetta is a digital assets management system (DAMS) and digital preservation system. Like [[Aleph]] and [[Primo]], Rosetta is owned by [http://www.exlibrisgroup.com/products/rosetta-digital-asset-management-and-preservation/ Ex Libris].

The CJH installation of Rosetta is located at:

https://digipres.cjh.org

*[[Metadata and Searching]]

=Files=
*[https://centerjewishhist-my.sharepoint.com/:u:/g/personal/eafritzler_cfjh_net/EbwXVwXRLZlEjqFrtcomfF0BRmJ7HYpA5_srDuAcX3DThw Rosetta Deposit Processor Installer] (version 3.5.1; updated 1/11/2023)
*[http://wiki.cjh.org/index.php/File:Deposit_template.csv CSV Deposit Template] (updated 12/5/2022)

=Rosetta Deposit Processor=
The Rosetta Deposit Processor application was built by Kevin Powell in 2018 and is distributed under an [https://en.wikipedia.org/wiki/MIT_License MIT License].
Special thanks to the National Library of New Zealand for their open source [https://github.com/NLNZDigitalPreservation Rosetta METS Python library].

=== Download and Installation ===

*[[Rosetta Deposit Processor Installation Guide|Installation Guide]]

=== Modules ===
*[[New Deposits]]

=Tutorials=
*[[How to Check SIP Status]]
*[[How to Define Access Rights]]
*[[How to Download an Individual TIF]]
*[[How to Edit Dublin Core Records]]
*[[How to Replace a File]]
*[[How to Save a Search Query]]
*[http://wiki.cjh.org/index.php/New_Deposits#Synchronize How to Synchronize with Aleph or ArchivesSpace]
*[https://wiki.cjh.org/images/1/17/TIFF_JHOVE_Metadata_Extraction_errors.pdf TIFF Metadata Extraction Error Guide]
*[[How to find the storage location of an IE]]

=Workflows=
*[[Ingest one file into Rosetta]]
*[[Web Deposit Workflow]]
*[[Post-Ingest Aleph Workflows]]

=Ex Libris Manuals=
*[https://knowledge.exlibrisgroup.com/@api/deki/files/63950/Rosetta_Staff_User's_Guide.pdf?revision=1 Staff users Guide]
*[https://knowledge.exlibrisgroup.com/@api/deki/files/63973/Rosetta_Producers_Guide.pdf?revision=1 Producers Guide]
*[https://knowledge.exlibrisgroup.com/@api/deki/files/63960/Rosetta_Preservation_Guide.pdf?revision=1 Preservation Guide]
*[https://knowledge.exlibrisgroup.com/@api/deki/files/63952/Rosetta_System_Administration_Guide.pdf?revision=1 System Administration Guide]

New Deposits

2024-07-24T15:40:49Z

Abyrne:

The New Deposits Module contains workflows for processing new deposits for ingest into Rosetta. It can be accessed by going to the "Modules" menu and clicking "New Deposits."

=Organizing=
===Requirements===
:*'''Folder with subfolders of files.'''
::- An example of this folder structure can be [[Media:Pre_organize.txt|viewed here]]
:*'''Knowledge of master formats represented in subfolders.'''
::- If unsure of the formats represented in the subfolders, use [[Rosetta_Deposit_Processor_Tools#Count_Formats|Count Formats]] located in the Tools menu. This tool will count all of the formats in a folder and its subfolders.

===Process===
:*'''Supply path to folder with subfolders of files'''
:*'''Select the master formats represented in the subfolders. You can select multiple.'''
::- XML files are automatically added to a 'supplementary' folder.
::- Formats not chosen will be added to the 'access' folder.

::[[File:Organize 2.PNG|border]]

:*'''Submit'''
::- An example of a successful Organize log can be [[Media:Organize log.txt|viewed here]]
::- An example of the folder structure after the Organize process can be [[Media:Post_organize.txt|viewed here]]

=Processing=
==Requirements Glossary==
===MARCXML Batch===

A MARCXML batch is an XML file that includes multiple MARCXML records. ALEPH exports multiple records in this batch format. The MARCXML batch can be used to generate the CSV Key that is required for all New Deposit processes.

Individual MARCXML records can be merged into a MARCXML batch using the Rosetta Deposit Processor. '''Go to Tools -> New Deposit Tools -> Create MARCXML Batch'''. You will be prompted to choose a folder of individual MARCXML records.

===CSV Key===
A CSV Key is needed for '''ALL''' New Deposit processes. The key associates a folder of stream files with its system number and/or metadata file. The bulk of a CSV Key can be generated from a MARCXML file* or EAD file. Once the key is generated, the ENTITY column must be edited to include the names of folders (or, in the Dublin Core Process, filenames) associated with the system number and/or metadata file.

If the CSV Key is generated from an ArchivesSpace EAD or an Aleph MARC record, it should include the Partner Code in the PARTNER column. This Partner Code will automatically be included in the deposit CSV / DC / METS file.

''<nowiki>*</nowiki> MARC records in the MARCXML Batch file MUST have a system number in 001 controlfield to be added to the CSV Key''

=== Partner Codes ===
Partner codes are abbreviations of each Partner's name. They are holdovers from the DigiTool. Partner Codes are used in the submission folder filepath and to build collections in Rosetta.

*'''AJH01''' = American Jewish Historical Society
*'''ASF01''' = American Sephardi Federation
*'''LBI01''' = Leo Baeck Institute
*'''YIV01''' = YIVO Institute for Jewish Research
*'''YUM01''' = Yeshiva University Museum

To generate a CSV Key, go to '''Tools -> New Deposit Tools'''.

==CSV Process==

===Process Requirements===
:*'''CSV Key'''
::- CSV Key must have values in the ENTITY and LABEL columns.
::- Derived from MARCXML Batch File using '''Tools --> New Deposit Tools --> Generate CSV Key from MARC'''
::- Derived from [http://wiki.cjh.org/index.php/How_to_Export_an_EAD_from_ArchivesSpace exported ArchivesSpace EAD file] using '''Tools --> New Deposit Tools --> Generate CSV Key from EAD'''
:*'''Folder with subfolders of files where the subfolders are further organized into access and master sub-subfolders.'''
::- Subfolders can be organized into ‘master’ and ‘access’ sub-subfolders using the Organize tab.
::- Supplemental files (e.g. indices, manifests, etc.) should be manually placed in a sub-subfolder entitled ‘supplement’.
::- An example of this folder structure can be [[Media:Pre_mets.txt|viewed here]].
:*'''Deposit template'''
::- Current template version is available for [http://wiki.cjh.org/index.php/File:CJH_CSV.csv download here].
::- A default deposit template path can be set in '''File --> Settings'''.

===Process===
:*'''Edit ENTITIES column in CSV Key to include the name (not the path) of each folder in "streams"'''
:*'''Supply path to CSV Key'''
:*'''Supply path to folder with subfolders of files'''
:*'''Supply path to deposit template'''
::- A default deposit template path can be set in '''File --> Settings'''.

::[[File:CSV fields.PNG|border]]

:*'''Submit'''
::- The log will provide the path for the deposit folder. This folder can be copied to the appropriate submissions folder for Rosetta ingest.
::- An example of a successful CSV process log can be [[Media:CSV log.txt|viewed here]].

==Running Fixity in the Processor==
The Rosetta processor allows staff to generate MD5 checksums to include in a CSV deposit. There is also an option to verify a previously generated fixity manifest to check that the files have not changed.

Rosetta will verify the checksums in the deposit CSV during the ingest process. If a file's MD5 checksum does not the match the checksum listed in the deposit CSV, the deposit will land in the Technical Analyst workbench for further review.

Review CJH's fixity generation and verification recommendations [https://wiki.cjh.org/index.php/Checksum_generation_and_verification_recommendations here].

===Process Requirements===
:*'''All the requirements listed [https://wiki.cjh.org/index.php/New_Deposits#Process_Requirements in the CSV process requirements].'''
:*'''A fixity manifest.
::- Only required if opting to verify a previously generated fixity manifest to check that the files have not changed.
::- A fixity manifest should include a list of the files with file paths and the files' MD5 checksum.
::- The tools listed [https://wiki.cjh.org/index.php/Checksum_generation_and_verification_recommendations#Fixity_check_tools here] can generate a fixity manifest.
::- An example of a fixity manifest can be [[Media:SampleFixityManifest.txt|viewed here]].

===Process===

====Generate new MD5 checksums to include in the deposit’s CSV.====
:*'''Prepare a CSV deposit as instructed [http://wiki.cjh.org/index.php/New_Deposits#CSV_Process here].'''
:*'''Check the Run Fixity box.'''

::[[File:CheckRunFixityBox.PNG|600px|border]]

:*'''Click the Submit button.'''
::- The processor will create a deposit CSV with a MD5 checksum value for each file in the V column.
::- An example of a deposit CSV with MD5 checksum values can be [[Media:SampleDepositCSVWithChecksums.csv|viewed here]].

====Verify a Fixity Manifest that includes MD5 checksums.====
:*'''Prepare a CSV deposit as instructed [http://wiki.cjh.org/index.php/New_Deposits#CSV_Process here].'''
:*'''Check the Run Fixity box.'''
:*'''Supply path to the fixity manifest.'''

::[[File:SupplyPathToFixityManifest.PNG|600px|border]]

::- When selecting the fixity manifest file, ensure that the drop-down menu next to the file name window is set to All Files. If not, the fixity manifest file may not be viewable.

::[[File:AllFilesDropdown.PNG|600px|border]]

:*'''Click the Submit button'''
::- The processor will create a deposit CSV with a MD5 checksum value for each file in the V column.
::- If the checksums in the fixity manifest do not match the checksums generated by the processor, the processor will display an error like the following and will not create the deposit.

::[[File:IncorrectChecksumErrorMessage.PNG|600px|border]]

:::* This error indicates that a file may have changed since generating the fixity manifest. The error will identify the file(s) with the checksum mismatch(es).
::- The processor will generate MD5 checksums for files that are not in the fixity manifest but are in the streams folder.

==Dublin Core Process==
Non-complex entities with their own MARC record / EAD File Level and no derivatives.

'''NOTE:''' Derivatives can be created once preservation masters are ingested in Rosetta. For ingests containing both masters and derivatives (access copies), use the [[Rosetta_Deposit_Processing#CSV|CSV]] or [[Rosetta_Deposit_Processing#METS|METS]] workflows.

===Process Requirements===
:*'''Folder of non-complex entities''' (i.e. entities that are only one file)
:*'''CSV Key'''
::- Derived from MARCXML Batch File using '''Tools --> New Deposit Tools --> Generate CSV Key from MARC'''
::- Derived from [http://wiki.cjh.org/index.php/How_to_Export_an_EAD_from_ArchivesSpace exported ArchivesSpace EAD file] using '''Tools --> New Deposit Tools --> Generate CSV Key from EAD'''
::- ENTITY values are individual filenames, NOT folder names for the DC process.

===Process===
:*'''Edit ENTITIES column in CSV Key to include filenames'''
:*'''Supply path to CSV Key'''
:*'''Supply path to folder of non-complex entities'''

::[[File:DC fields.PNG|border]]

:*'''Submit'''
::- The log will provide the path for the deposit folder. This folder can be copied to appropriate submissions folder for Rosetta ingest.
::- An example of a successful CSV process log can be [[Media:DC log.txt|viewed here]].

==METS Process==
Complex objects in need of a nested structmap

===Process Requirements===
:*'''CSV Key'''
::- Derived from MARCXML Batch File using '''Tools --> New Deposit Tools --> Generate CSV Key from MARC'''
::- Derived from [http://wiki.cjh.org/index.php/How_to_Export_an_EAD_from_ArchivesSpace exported ArchivesSpace EAD file] using '''Tools --> New Deposit Tools --> Generate CSV Key from EAD'''
:*'''Folder with subfolders of files where the subfolders are further organized into access and master sub-subfolders.'''
::- Subfolders can be organized into ‘master’ and ‘access’ sub-subfolders using the Organize tab.
::- Supplemental files (e.g. indices, manifests, etc.) should be manually placed in a sub-subfolder entitled ‘supplement’.
::- An example of this folder structure can be [[Media:Pre_mets.txt|viewed here]].

===Process===
:*'''Edit ENTITIES column in CSV Key to include stream folders'''
:*'''Supply path to CSV Key'''
:*'''Supply path to folder with subfolders of files'''

::[[File:METS fields.PNG|500px|border]]

:*'''Submit'''
::- The log will provide the path for the METS deposits. These deposit folders can be copied to appropriate submissions folder for Rosetta ingest.
::- An example of a successful METS process log can be [[Media:METS log.txt|viewed here]].

==Synchronize==
The Synchronize tab is new with Version 2.0. It replaces the Sip Status module and the Add DAO Tab. DAO linking is now rolled into the synchronization job. To learn how to check on a SIP's status using the Rosetta software, see [http://wiki.cjh.org/index.php/How_to_Check_SIP_Status this tutorial].

::[[File:sync.png|border]]

===Requirements===
* Internet Access
* Rosetta IE contains either Aleph ID in the "Identifier (DC)" field or an ArchivesSpace Archival Object ID in the "Identifier - Archivesspace (DC)" field.
* IE PID or SIP ID or IE CSV

===Process===
The Synchronize tab will synchronize an IE or set of IEs with either Aleph or ArchivesSpace. If the SIP is put together with a MARCXML file exported from Aleph, then each IE from the SIP should automatically contain an Aleph ID. Similarly, if the SIP is put together using an EAD exported from ArchivesSpace, then each IE from the SIP should automatically contain an Archival Object ID.

The Synchronize tab will do the following when supplied with an IE or set of IEs:

:'''1. Gather metadata from Rosetta for each IE.
:'''2. Look through the IE metadata for an Aleph and/or ArchivesSpace ID
::- If an ArchivesSpace ID is found, the Processor will use the ArchivesSpace API to see whether there is a link is associated with the ArchivesSpace ID. If there is no link present, it will create a Digital Object in ArchivesSpace with the Rosetta IE link and associate that Digital Object with the appropriate Archival Object.
::- The default ArchivesSpace link caption is "View Online." If you'd like to customize that caption, use the IE CSV input method
: '''3. Update Rosetta IE with Aleph -> DC or ArchivesSpace -> DC metadata.'''
:: - '''New with 2.5''': Now staff can choose which system's metadata record to synchronize with Rosetta. Choosing "Default" from the right-hand list options will prioritize Aleph IDs that are found over ArchivesSpace IDs that are found. Regardless, if an IE has both an Aleph and ArchivesSpace ID, the Processor will still see whether the Archival Object in ArchivesSpace needs a link.

=== IE CSV ===

Users can Synchronize IE or SIP numbers one at a time by entering them in the IE PID and SIP ID input fields respectively. These synchronization jobs will use the default "View Online" ArchivesSpace link caption. However, if a user would like to synchronize more than one IE PID or SIP ID at a time, they can put together a simple CSV.

::[[File:ie_csv.png|border]]

The processor will look in each row of the IE CSV for an IE PID first then a SIP ID. If there is a SIP ID, the Processor will use the Rosetta API to retrieve all of the IE PIDs for that SIP.

==== Exporting an IE CSV ====

Users can either put this CSV together from scratch or export an IE CSV from Rosetta:

:'''1. Export IE information as a CSV from Rosetta.'''

::[[File:ie_csv_export_1.png|700px|border]]

:'''2. Add custom ASPACE CAPTION column if desired'''

::[[File:ie_csv_export_2.png|700px|border]]

:'''3. Supply IE CSV path

::[[File:ie_csv_export_3.png|700px|border]]

File:METS fields.PNG

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File:DC fields.PNG

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File:SupplyPathToFixityManifest.PNG

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File:SampleDepositCSVWithChecksums.csv

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File:CheckRunFixityBox.PNG

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File:CSV fields.PNG

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File:Organize 2.PNG

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For Rosetta Pre-Processor Organize tutorial

Metadata and Searching

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=Overview=

The Rosetta Digital Asset Management System uses a few different types of metadata for its assets. Most of the descriptive metadata is [https://dublincore.org/ Dublin Core], which is sourced from Aleph and ArchivesSpace. These source records must be crosswalked into Rosetta Dublin Core using code defined by the CJH Metadata Lab. This synchronization between systems means that CJH staff should rarely have to edit Dublin Core records in Rosetta, unless it is to change or add an Aleph/ArchivesSpace identifier.

== Searching in Rosetta ==

Searching in Rosetta is available on three levels: IE, Representation, File.

{| class="wikitable" style="float:right;margin:5px;width:200px;font-size:12px"
! TIP
|-
|style="padding: 10px;"|To include both FILE and IE information in a search, search on the FILE level and customize your search Columns in the Columns tab to include IE level information
|}

Here is how that data model breaks down for [https://digipres.cjh.org/delivery/DeliveryManagerServlet?dps_pid=IE1269246 an example IE].

* '''The IE level is for Intellectual Entities''': The "Photographs"
* '''The REP level is for representations of Intellectual Entities''': The Modified Master viewable to patrons, the Preservation Master viewable to staff
* '''The FILE level is for files that make up Intellectual Entities''': 3124174_la-ar25060-b01-f07.pdf

You can search across levels, as well. For example, you can search for the File Extension "PDF" on the IE level, and it will bring up any IE that has a PDF File associated with it.

You can find search fields by typing any or all of the field name in the field search bar.

:: [[File:Find field.png|500px|border]]

Add and subtract fields using the green plus and red minus icons, respectively. Be sure to define whether you're searching for "ALL" fields or "ANY" fields.

For example, the following query looks for any LBI IEs with ArchivesSpace identifiers that were ingested after 01/01/2020

:: [[File:Search example.png|1000px|border]]

Rosetta lets users search on [[Media:Search_fields.txt|a huge list of possible metadata fields]]. Many of them are technical metadata fields which we do not include in our descriptive metadata. Unfortunately this master list of search fields cannot be edited, and the majority of fields on the list are not in use. The Search Glossary below includes fields that '''are''' commonly used and can be searched on.

== Search Glossary ==

'''Access Rights Policy ID (IE)'''

* Search for IEs based on their Access Policy ID code. Options provided.

'''Collections'''

* Search for IEs based on their Collection in the Collection Management module. These collections were created programmatically from MARC records and will need significant data cleanup in the future. Options provided.

'''Contributor - Deposit Agent (DC)'''

* The username of the staff member who prepared the object for ingest. Free text.

'''Deposit ID'''

* Deposit ID for an ingest activity. Free text.

'''FILE - Identifier - DTLPID (DC)'''

* DigiTool PID associated with a FILE. Free text.

'''File Extension'''

* Extension of a file. Options provided.

'''File Label'''

* Label for a file in the IE's Struct Map (left-hand side of the IE viewer). Free text.

'''File Original Name'''

* The filename of a FILE. Free text.

'''File PID'''

* The Rosetta FILE PID. Free text.

'''File Size Bytes'''

* The size of a FILE. Free text.

'''IE Creation Date'''

* The date the IE was created in Rosetta. Choose date from calendar.

'''IE Modification Date'''

* The date the IE was last modified in Rosetta. Choose date from calendar.

'''IE PID'''

* The Intellectual Entity (IE) PID. Free text.

'''Identifier (DC)'''

* The Dublin Core identifier associated with an IE. Often used for the Aleph identifier. Free text.

'''Identifier - Archivesspace (DC)'''

* A qualified Dublin Core Identifier for the ArchivesSpace Archival Object Ref ID associated with an IE. Free text.

'''Identifier - DTLPID (DC)'''

* A qualified Dublin Core Identifier for the DigiTool PID associated with a FILE. Free text.

'''Is Part Of (DCTERMS)'''

* A DCTERMS field often used by the ArchivesSpace crosswalk to show the IE's relationship with an ArchivesSpace Resource. Free text.

'''Partner Name'''

* The partner to whom the IE belongs. Options provided.

'''Preservation Type'''

* The preservation type of a REP associated with an IE. Options provided.

'''Relation (DC)'''

* A Dublin Core field often used by Aleph MARC crosswalk for Finding Aid or Collection information. Free text.

'''SIP ID'''

* The ID for a Submission Information Package, which often include multiple IEs. Free text.

'''Source (DC)'''

* A Dublin Core field often used by the ArchivesSpace crosswalk to store Box/Folder/Item numbers. Free text.

'''Title (DC)'''

* A Dublin Core field for storing the title of an IE. Free text.

=Metadata Mapping=

Many of the above fields are mapped from Aleph or ArchivesSpace records. Here are the mappings for each source record.

=== Aleph MARC to DC ===

The Aleph MARC to DC crosswalk utilizes MARC XML furnished by the Aleph REST API and transforms it into Dublin Core using an XSLT stylesheet

{| class="wikitable"
|-
! Aleph MARC
! IE Dublin Core
|-
| 210, 245, 246 (all subfields)
| Title
|-
| 100a, 110a
| Creator
|-
| 260c, 264c
| Date
|-
| 500a
| Description
|-
| 520ab
| Description
|-
| 545ab
| Description
|-
| 555au
| Relation
|-
| 700ae
| Contributor
|-
| 710ae
| Contributor
|-
| 773ao
| Relation
|-
| 09x
| Identifier
|-
| 001
| Identifier
|-
| 506a
| Rights
|-
| 540a
| Rights
|}

=== ArchivesSpace Metadata to Rosetta Dublin Core ===

The ArchivesSpace to Rosetta DC crosswalk utilizes the ArchivesSpace API and both Archival Object and Resource metadata to create the Rosetta Dublin Core record

{| class="wikitable"
|-
! ArchivesSpace
! IE Dublin Core
|-
| Title (Archival Object)
| Title
|-
| Title (Resource)
| isPartOf
|-
| Call Number (Resource)
| Identifier
|-
| Container Information (Archival Object)
| Source
|-
| Language (Archival Object)
| Language
|-
| Ref ID (Archival Object)
| Identifier - Archivesspace
|}

File:Ros field.PNG

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Post-Ingest Aleph Workflows

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Abyrne:

Required steps in Aleph after ingesting material into Rosetta. For information on how to add these fields to Aleph in a batch, [http://wiki.cjh.org/index.php/File:How_to_batch_add_a_field_containing_different_info_for_each_record.docx download this tutorial].

If you are synchronizing a Rosetta record with Aleph, do NOT use the system number for a collection-level EAD record. The synchronization does not add fields, rather it replaces the entire Dublin Core record in Rosetta with the record coming out of Aleph. This means that a collection-level system number will replace the specific folder name with collection-level metadata.

== Add Two Fields to Aleph Record ==

=== Add 856 Link ===
* Field = 856
** '''Indicators'''
*** ind1 = 4
*** ind2
**** ' ' = no information
**** '1' = digitized material
**** '0' = born-digital material
* $$z Digital Form
* $$u <nowiki>https://digipres.cjh.org/delivery/DeliveryManagerServlet?dps_pid=</nowiki>'''[Insert IE PID Here]'''

[[File:856 link.PNG|500px|border]]

=== Add ROS Field ===
* Field = ROS
* $$a Y
* $$b [Aleph System Number with leading zeros]
** ''This number should match the Aleph system number stored in Rosetta.''

'''ROS field in Aleph:'''

[[File:Ros field.PNG|400px|border]]

'''Aleph system number represented in Rosetta:'''
:* The CJH- prefix is allowed, though not required. It will not disrupt the synchronization

[[File:Rosetta_search.PNG|600px|border]]

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Ingest one file into Rosetta

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Workflow documentation for depositing one file into Rosetta.

==Requirements==

* Access to Aleph production.
* Copy of '''[[Rosetta#Rosetta_Deposit_Processor | Rosetta Deposit Processor]]''' application.
* Access to Shared Rosetta account.
* Access to Rosetta submissions folders.
* Aleph record number.

==Export Aleph record as MARCXML==

'''1. Log in to Aleph production.'''

'''2. Run ret-01 job, found at Services --> Retrieve Catalog Records'''
::* Set name for "Output File." This filename will be used as a parameter in step 3.
::** '''TIP:''' The "Output File" name MUST be all lowercase.
::* Set BOTH "From Document Number" and "To Document Number" to the Aleph record number you're exporting.

:: [[File:Aleph ros 2a.png|700px|border]]

:: [[File:Aleph ros 2b.png|700px|border]]

'''3. Run print-03 job, found at Services --> Retrieve Catalog Records'''
::* "Input File" is the "Output File" parameter from ret-01 job (step 2).
::* "Output File" parameter for print-03 job ends with '.xml'
::* "Field 1 + Indicator" parameter is "ALL"
::* "Format" parameter is "MARC xml with alphanumeric tags"
::* Fix Routine is "JPEX"

:: [[File:Aleph ros 3a.png|700px|border]]

:: [[File:Aleph ros 3b.png|700px|border]]

'''4. Download file to computer'''
::* Navigate to Administration tab (cup with pencils).
::* Select "Upload/Download files"
::* Make sure "Library" is set to CJH01 and "Directory" is set to Scratch
::* Locate file created by print-03 job (step 3)

:: [[File:Aleph ros 4a.png|700px|border]]

::* Select location for the download by browsing for a location on your computer
::* Click right-facing arrow

:: [[File:Aleph ros 4b.png|700px|border]]

==Create Dublin Core deposit package==

More information on these steps can be '''[[New_Deposits#Dublin_Core_Process | found here]]'''.

*Download latest version of '''[https://centerjewishhist-my.sharepoint.com/:f:/g/personal/kpowell_cfjh_net/Eohz_M188EtBkcZbcPaJ-nUB0wEi98CEhu0Q9oa1XGclaA?e=JSFgsh Rosetta Deposit Processor]'''.
*Structure directories this way:

<nowiki>
top_folder
│
└───streams
LBI_Book_01.pdf
</nowiki>
*Generate CSV key from [[Ingest_one_file_into_Rosetta#Export_Aleph_record_as_MARCXML | MARCXML record downloaded from Aleph.]]
*Edit entity column in CSV key to include the name of the file being deposited. (e.g. "LBI_Book_01.pdf")
*Open the [[Rosetta#Rosetta_Deposit_Processor|Rosetta Deposit Processor]] and navigate to the DC tab in the New Deposits module
*Provide path to CSV Key
*Provide path to the streams folder
** '''e.g. C:\top_folder\streams'''

[[File:DC fields.PNG|border]]

*Click Submit
*Copy or move top_folder_deposit to the Rosetta DC submission folder.

==Ingest into Rosetta==

*Wait for the scheduled Submission Job or manually run a deposit via the [[Web_Deposit_Workflow|web deposit workflow]].
*Create Derivatives
*Update the Aleph record with an ROS and 856 field. Information on those updates can be [[Post-Ingest_Aleph_Workflows|found here]].

Web Deposit Workflow

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Abyrne:

There is a manual deposit workbench for those who do not want to wait for a submission job to run.

== Requirements ==
* Access to Rosetta back end.
* A processed deposit.
** See [[New_Deposits| the New Deposits page]] for information on how to put together a deposit.

== Workflow ==

'''1. Move or copy the deposit folder to the appropriate submission folder.'''

:: [[File:Manual dep 1a.png|border]]

'''2. Go to [https://digipres.cjh.org https://digipres.cjh.org]'''

'''3. Click Rosetta Deposit.'''

:: [[File:Manual dep 1.PNG|700px|border]]

'''4. Log in with credentials.'''

:: [[File:Manual dep 2.PNG|700px|border]]

'''5. Click Add Deposit Activity.'''

:: [[File:Manual dep 3.PNG|650px|border]]

'''6. Choose Material Flow.'''
::* CSV, Dublin Core (DC), METS

:: [[File:Manual dep 4.PNG|700px|border]]

'''7. Select the correct deposit folder and click Next.'''

:: [[File:Manual dep 5.PNG|700px|border]]

'''8. Confirm the Files location and click Submit Deposit.'''

:: [[File:Manual dep 6.PNG|650px|border]]

'''9. Make note of the SIP ID and monitor the deposit's progress by clicking "History."'''

:: [[File:Manual dep 7.PNG|650px|border]]

'''10. Add a done file to the deposit folder'''
::* [http://wiki.cjh.org/index.php/File:Done.zip Download done.zip]
::* Extract 'done' file from zip
::* Place 'done' file inside deposit folder next to the content folder

::: [[File:Manual dep 8.PNG|border]]

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Web Deposit Workflow

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Abyrne:

There is a manual deposit workbench for those who do not want to wait for a submission job to run.

== Requirements ==
* Access to Rosetta back end.
* A processed deposit.
** See [[New_Deposits| the New Deposits page]] for information on how to put together a deposit.

== Workflow ==

'''1. Move or copy the deposit folder to the appropriate submission folder.'''

:: [[File:Manual dep 1a.png|border]]

'''2. Go to [https://digipres.cjh.org https://digipres.cjh.org]'''

'''3. Click Rosetta Deposit.'''

:: [[File:Manual dep 1.PNG|700px|border]]

'''4. Log in with credentials.'''

:: [[File:Manual dep 2.PNG|700px|border]]

'''5. Click Add Deposit Activity.'''

:: [[File:Manual dep 3.PNG|650px|border]]

'''6. Choose Material Flow.'''
::* CSV, Dublin Core (DC), METS

:: [[File:Manual dep 4.PNG|700px|border]]

'''7. Select the correct deposit folder and click Next.'''

:: [[File:Manual dep 5.PNG|700px|border]]

'''8. Confirm the Files location and click Submit Deposit.'''

:: [[File:Manual dep 6.PNG|650px|border]]

'''9. Make note of the SIP ID and monitor the deposit's progress by clicking "History."'''

:: [[File:Manual dep 7.PNG|700px|border]]

'''10. Add a done file to the deposit folder'''
::* [http://wiki.cjh.org/index.php/File:Done.zip Download done.zip]
::* Extract 'done' file from zip
::* Place 'done' file inside deposit folder next to the content folder

::: [[File:Manual dep 8.PNG|border]]

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File:Manual dep 4.PNG

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Web Deposit Workflow

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Abyrne:

There is a manual deposit workbench for those who do not want to wait for a submission job to run.

== Requirements ==
* Access to Rosetta back end.
* A processed deposit.
** See [[New_Deposits| the New Deposits page]] for information on how to put together a deposit.

== Workflow ==

'''1. Move or copy the deposit folder to the appropriate submission folder.'''

:: [[File:Manual dep 1a.png|border]]

'''2. Go to [https://digipres.cjh.org https://digipres.cjh.org]'''

'''3. Click Rosetta Deposit.'''

:: [[File:Manual dep 1.PNG|700px|border]]

'''4. Log in with credentials.'''

:: [[File:Manual dep 2.PNG|700px|border]]

'''5. Click Add Deposit Activity.'''

:: [[File:Manual dep 3.PNG|650px|border]]

'''6. Choose Material Flow.'''
::* CSV, Dublin Core (DC), METS

:: [[File:Manual dep 4.PNG|700px|border]]

'''7. Select the correct deposit folder and click Next.'''

:: [[File:Manual dep 5.PNG|700px|border]]

'''8. Confirm the Files location and click Submit Deposit.'''

:: [[File:Manual dep 6.PNG|700px|border]]

'''9. Make note of the SIP ID and monitor the deposit's progress by clicking "History."'''

:: [[File:Manual dep 7.PNG|700px|border]]

'''10. Add a done file to the deposit folder'''
::* [http://wiki.cjh.org/index.php/File:Done.zip Download done.zip]
::* Extract 'done' file from zip
::* Place 'done' file inside deposit folder next to the content folder

::: [[File:Manual dep 8.PNG|border]]

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Web Deposit Workflow

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Abyrne:

There is a manual deposit workbench for those who do not want to wait for a submission job to run.

== Requirements ==
* Access to Rosetta back end.
* A processed deposit.
** See [[New_Deposits| the New Deposits page]] for information on how to put together a deposit.

== Workflow ==

'''1. Move or copy the deposit folder to the appropriate submission folder.'''

:: [[File:Manual dep 1a.png|border]]

'''2. Go to [https://digipres.cjh.org https://digipres.cjh.org]'''

'''3. Click Rosetta Deposit.'''

:: [[File:Manual dep 1.PNG|700px|border]]

'''4. Log in with credentials.'''

:: [[File:Manual dep 2.PNG|700px|border]]

'''5. Click Add Deposit Activity.'''

:: [[File:Manual dep 3.PNG|700px|border]]

'''6. Choose Material Flow.'''
::* CSV, Dublin Core (DC), METS

:: [[File:Manual dep 4.PNG|700px|border]]

'''7. Select the correct deposit folder and click Next.'''

:: [[File:Manual dep 5.PNG|700px|border]]

'''8. Confirm the Files location and click Submit Deposit.'''

:: [[File:Manual dep 6.PNG|700px|border]]

'''9. Make note of the SIP ID and monitor the deposit's progress by clicking "History."'''

:: [[File:Manual dep 7.PNG|700px|border]]

'''10. Add a done file to the deposit folder'''
::* [http://wiki.cjh.org/index.php/File:Done.zip Download done.zip]
::* Extract 'done' file from zip
::* Place 'done' file inside deposit folder next to the content folder

::: [[File:Manual dep 8.PNG|border]]

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File:Manual dep 1.PNG

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Rosetta

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Abyrne:

=Overview=
Rosetta is a digital assets management system (DAMS) and digital preservation system. Like [[Aleph]] and [[Primo]], Rosetta is owned by [http://www.exlibrisgroup.com/products/rosetta-digital-asset-management-and-preservation/ Ex Libris].

The CJH installation of Rosetta is located at:

https://digipres.cjh.org

*[[Metadata and Searching]]

=Files=
*[https://centerjewishhist-my.sharepoint.com/:u:/g/personal/eafritzler_cfjh_net/EbwXVwXRLZlEjqFrtcomfF0BRmJ7HYpA5_srDuAcX3DThw Rosetta Deposit Processor Installer] (version 3.5.1; updated 1/11/2023)
*[http://wiki.cjh.org/index.php/File:Deposit_template.csv CSV Deposit Template] (updated 12/5/2022)

=Rosetta Deposit Processor=
The Rosetta Deposit Processor application was built by Kevin Powell in 2018 and is distributed under an [https://en.wikipedia.org/wiki/MIT_License MIT License].
Special thanks to the National Library of New Zealand for their open source [https://github.com/NLNZDigitalPreservation Rosetta METS Python library].

=== Download and Installation ===

*[[Rosetta Deposit Processor Installation Guide|Installation Guide]]

=== Modules ===
*[[New Deposits]]
*[[Rosetta Ingest]]

=Tutorials=
*[[How to Check SIP Status]]
*[[How to Define Access Rights]]
*[[How to Download an Individual TIF]]
*[[How to Edit Dublin Core Records]]
*[[How to Replace a File]]
*[[How to Save a Search Query]]
*[http://wiki.cjh.org/index.php/New_Deposits#Synchronize How to Synchronize with Aleph or ArchivesSpace]
*[https://wiki.cjh.org/images/1/17/TIFF_JHOVE_Metadata_Extraction_errors.pdf TIFF Metadata Extraction Error Guide]
*[[How to find the storage location of an IE]]

=Workflows=
*[[Ingest one file into Rosetta]]
*[[Web Deposit Workflow]]
*[[Post-Ingest Aleph Workflows]]

=Ex Libris Manuals=
*[https://knowledge.exlibrisgroup.com/@api/deki/files/63950/Rosetta_Staff_User's_Guide.pdf?revision=1 Staff users Guide]
*[https://knowledge.exlibrisgroup.com/@api/deki/files/63973/Rosetta_Producers_Guide.pdf?revision=1 Producers Guide]
*[https://knowledge.exlibrisgroup.com/@api/deki/files/63960/Rosetta_Preservation_Guide.pdf?revision=1 Preservation Guide]
*[https://knowledge.exlibrisgroup.com/@api/deki/files/63952/Rosetta_System_Administration_Guide.pdf?revision=1 System Administration Guide]

Post-Ingest Aleph Workflows

2024-07-24T13:37:03Z

Abyrne: updated url to add the http and remove port 1801

Required steps in Aleph after ingesting material into Rosetta. For information on how to add these fields to Aleph in a batch, [http://wiki.cjh.org/index.php/File:How_to_batch_add_a_field_containing_different_info_for_each_record.docx download this tutorial].

If you are synchronizing a Rosetta record with Aleph, do NOT use the system number for a collection-level EAD record. The synchronization does not add fields, rather it replaces the entire Dublin Core record in Rosetta with the record coming out of Aleph. This means that a collection-level system number will replace the specific folder name with collection-level metadata.

== Add Two Fields to Aleph Record ==

=== Add 856 Link ===
* Field = 856
** '''Indicators'''
*** ind1 = 4
*** ind2
**** ' ' = no information
**** '1' = digitized material
**** '0' = born-digital material
* $$z Digital Form
* $$u <nowiki>https://digipres.cjh.org/delivery/DeliveryManagerServlet?dps_pid=</nowiki>'''[Insert IE PID Here]'''

[[File:856 link.PNG|border]]

=== Add ROS Field ===
* Field = ROS
* $$a Y
* $$b [Aleph System Number with leading zeros]
** ''This number should match the Aleph system number stored in Rosetta.''

'''ROS field in Aleph:'''

[[File:Ros field.PNG|400px|border]]

'''Aleph system number represented in Rosetta:'''
:* The CJH- prefix is allowed, though not required. It will not disrupt the synchronization

[[File:Rosetta_search.PNG|600px|border]]