CJH Wiki - User contributions [en]

Aleph

2020-10-07T18:22:38Z

Jmignault: Added new Word doc on retrieval training

=Overview=
Aleph is the Center's Integrated Library System (ILS). We only use the Cataloging and, to a lesser extent, Acquisitions modules. Before going live with our [[Primo]] discovery layer, Aleph's [http://opac.cjh.org Online Public Access Catalog (OPAC)] was the public's main platform for searching for and requesting collection materials. Before going live with [[Aeon]], we also used the Circulation module. As with [[DigiTool]], [[Rosetta]], [[Metalib]], and [[Primo]], Aleph is owned by [http://www.exlibrisgroup.com/products/aleph-integrated-library-system/ Ex Libris].

=Aleph Documentation=
===How To:===
*[[Media:how_to_retrieve_records_using_Aleph.docx|New: How to retrieve records using Aleph]]
*[[Media:Create_an_Input_File_For_Aleph.docx|Create an input file for Aleph using Excel]]
*[[Media:How_to_Upload_an_Input_File_to_Aleph.docx|Upload a file to Aleph]]
*[[Media:How_to_Export_MARC_Records_from_Aleph.docx|Export MARC records from Aleph]]
*[[Media:How_to_Make_a_Spreadsheet_with_MarcEdit.docx|Make a spreadsheet with MarcEdit & Excel]]
*[[Media:Retrieving_records_from_a_list_of_barcodes.docx|Retrieve records from a list of barcodes]]
*[[Media:How_to_Delete_a_Record_from_Aleph.docx|Delete a single record]]
*[[Media:How_to_Batch_Delete_Records.docx|Batch delete records]]
*[[Media:Make_Global_Changes_(Manage-21)_in_ALEPH.docx|Batch add or change fields containing the same information]]
*[[Media:How_to_batch_add_a_field_containing_different_info_for_each_record.docx|Batch add fields containing different information]]
*[[Media:How_to_Correct_a_Date_in_008.docx|Correct a date in 008]]

===Ex Libris Manuals===
*[https://knowledge.exlibrisgroup.com/@api/deki/files/28039/Aleph_22_Staff_User_Guide.pdf?revision=1 Staff User Guide]
*[https://knowledge.exlibrisgroup.com/@api/deki/files/28056/Aleph_22_System_Librarian_Guide.pdf?revision=1 System Librarian Guide]

===Python Scripts===
*[[Media:Aleph_input_file_with_python.txt|Creating an input file for Aleph]]

File:How to retrieve records using Aleph.docx

2020-10-07T18:19:30Z

Jmignault:

Retrieval Tutorial

2020-09-17T14:13:15Z

Jmignault: Initial outline of tutorial steps

== 2 ways of searching in Aleph ==
=== Searching via the Find tab ===
==== Searches fields that have defined indices ====
* Good way to get a rough estimate of records meeting your criteria

* Cannot actually get all records however

=== Retrieval via the Services menu ===
==== Always check the help! ====
* For the most part, where Aleph expects to find input files and output files is pretty consistent, but if you are getting errors that a file cannot be found, open the Services form and check the help

==== View History is also very useful ====
* Whenever you run a job, make sure Add to History is checked; that way you can go back to look at what you did if results aren't what you expect

==== 2 services ====
===== Services -> Retrieve Catalog Records (ret-01) =====
* Type criteria into the service form

===== Services -> Retrieve Records Using CCL (ret-03) =====
* Uses a system of indices and assigned tags similar to the entries in the Find tab

* Often runs faster, but is less flexible

==== 2-step process ====
===== Ret-01 and Ret-03 =====
* Return lists of record numbers

===== Services -> Retrieve Catalog Records -> Download Machine Readable Records (print-03) =====
* Take lists of record numbers from first step as input

* Outputs associated records in various formats

* Binary MARC (.mrc files)

* MARC XML (.xml files)

=== Example search and retrieval ===
* These can often take a long time, so we will not actually run the search

* Fill out form and then show resulting files

* Homework, assign: must provide MARC XML file

Retrieval Tutorial

2020-09-10T16:02:47Z

Jmignault: Created page with "Future home of Aleph retrieval tutorial materials"

Future home of Aleph retrieval tutorial materials

Aleph

2020-09-10T16:02:19Z

Jmignault:

=Overview=
Aleph is the Center's Integrated Library System (ILS). We only use the Cataloging and, to a lesser extent, Acquisitions modules. Before going live with our [[Primo]] discovery layer, Aleph's [http://opac.cjh.org Online Public Access Catalog (OPAC)] was the public's main platform for searching for and requesting collection materials. Before going live with [[Aeon]], we also used the Circulation module. As with [[DigiTool]], [[Rosetta]], [[Metalib]], and [[Primo]], Aleph is owned by [http://www.exlibrisgroup.com/products/aleph-integrated-library-system/ Ex Libris].

=Aleph Documentation=
===How To:===
*[[Media:Create_an_Input_File_For_Aleph.docx|Create an input file for Aleph using Excel]]
*[[Media:How_to_Upload_an_Input_File_to_Aleph.docx|Upload a file to Aleph]]
*[[Media:How_to_Export_MARC_Records_from_Aleph.docx|Export MARC records from Aleph]]
*[[Media:How_to_Make_a_Spreadsheet_with_MarcEdit.docx|Make a spreadsheet with MarcEdit & Excel]]
*[[Media:Retrieving_Records_from_Aleph.docx|Retrieve records from Aleph]]
*[[Media:Retrieving_records_from_a_list_of_barcodes.docx|Retrieve records from a list of barcodes]]
*[[Media:How_to_Delete_a_Record_from_Aleph.docx|Delete a single record]]
*[[Media:How_to_Batch_Delete_Records.docx|Batch delete records]]
*[[Media:Make_Global_Changes_(Manage-21)_in_ALEPH.docx|Batch add or change fields containing the same information]]
*[[Media:How_to_batch_add_a_field_containing_different_info_for_each_record.docx|Batch add fields containing different information]]
*[[Media:How_to_Correct_a_Date_in_008.docx|Correct a date in 008]]
* [[Retrieval Tutorial]]

===Ex Libris Manuals===
*[https://knowledge.exlibrisgroup.com/@api/deki/files/28039/Aleph_22_Staff_User_Guide.pdf?revision=1 Staff User Guide]
*[https://knowledge.exlibrisgroup.com/@api/deki/files/28056/Aleph_22_System_Librarian_Guide.pdf?revision=1 System Librarian Guide]

===Python Scripts===
*[[Media:Aleph_input_file_with_python.txt|Creating an input file for Aleph]]

Aleph

2020-09-10T16:01:01Z

Jmignault:

=Overview=
Aleph is the Center's Integrated Library System (ILS). We only use the Cataloging and, to a lesser extent, Acquisitions modules. Before going live with our [[Primo]] discovery layer, Aleph's [http://opac.cjh.org Online Public Access Catalog (OPAC)] was the public's main platform for searching for and requesting collection materials. Before going live with [[Aeon]], we also used the Circulation module. As with [[DigiTool]], [[Rosetta]], [[Metalib]], and [[Primo]], Aleph is owned by [http://www.exlibrisgroup.com/products/aleph-integrated-library-system/ Ex Libris].

=Aleph Documentation=
===How To:===
*[[Media:Create_an_Input_File_For_Aleph.docx|Create an input file for Aleph using Excel]]
*[[Media:How_to_Upload_an_Input_File_to_Aleph.docx|Upload a file to Aleph]]
*[[Media:How_to_Export_MARC_Records_from_Aleph.docx|Export MARC records from Aleph]]
*[[Media:How_to_Make_a_Spreadsheet_with_MarcEdit.docx|Make a spreadsheet with MarcEdit & Excel]]
*[[Media:Retrieving_Records_from_Aleph.docx|Retrieve records from Aleph]]
*[[Media:Retrieving_records_from_a_list_of_barcodes.docx|Retrieve records from a list of barcodes]]
*[[Media:How_to_Delete_a_Record_from_Aleph.docx|Delete a single record]]
*[[Media:How_to_Batch_Delete_Records.docx|Batch delete records]]
*[[Media:Make_Global_Changes_(Manage-21)_in_ALEPH.docx|Batch add or change fields containing the same information]]
*[[Media:How_to_batch_add_a_field_containing_different_info_for_each_record.docx|Batch add fields containing different information]]
*[[Media:How_to_Correct_a_Date_in_008.docx|Correct a date in 008]]
* Placeholder for retrieval tutorial

===Ex Libris Manuals===
*[https://knowledge.exlibrisgroup.com/@api/deki/files/28039/Aleph_22_Staff_User_Guide.pdf?revision=1 Staff User Guide]
*[https://knowledge.exlibrisgroup.com/@api/deki/files/28056/Aleph_22_System_Librarian_Guide.pdf?revision=1 System Librarian Guide]

===Python Scripts===
*[[Media:Aleph_input_file_with_python.txt|Creating an input file for Aleph]]