View source for Post-Ingest Aleph Workflows

Required steps in Aleph after ingesting material into Rosetta. For information on how to add these fields to Aleph in a batch, [http://wiki.cjh.org/index.php/File:How_to_batch_add_a_field_containing_different_info_for_each_record.docx download this tutorial].

If you are synchronizing a Rosetta record with Aleph, do NOT use the system number for a collection-level EAD record. The synchronization does not add fields, rather it replaces the entire Dublin Core record in Rosetta with the record coming out of Aleph. This means that a collection-level system number will replace the specific folder name with collection-level metadata.

== Add Two Fields to Aleph Record ==

=== Add 856 Link ===
* Field = 856
** '''Indicators'''
*** ind1 = 4
*** ind2
**** '  ' = no information
**** '1' = digitized material
**** '0' = born-digital material
* $$z Digital Form
* $$u <nowiki>http://digipres.cjh.org:1801/delivery/DeliveryManagerServlet?dps_pid=</nowiki>'''[Insert IE PID Here]'''

[[File:856 link.PNG|border]]

=== Add ROS Field ===
* Field = ROS
* $$a Y
* $$b [Aleph System Number with leading zeros]
** ''This number should match the Aleph system number stored in Rosetta.''

:'''ROS field in Aleph:'''
:[[File:Ros field.PNG|400px|border]]

:'''Aleph system number represented in Rosetta''' 
:: The CJH- prefix is allowed, though not required. It will not disrupt the synchronization
:[[File:Rosetta_search.PNG|600px|border]]