Rosetta QA Workflow - Revision history

Kpowell: /* Steps */

2020-03-12T16:19:40Z

Steps

← Older revision		Revision as of 16:19, 12 March 2020
Line 38:		Line 38:
	:* If there are expandable sections in the DigiTool viewer that are not present in the Rosetta Viewer, make a note in the '''NOTES''' column.		:* If there are expandable sections in the DigiTool viewer that are not present in the Rosetta Viewer, make a note in the '''NOTES''' column.

	7) If there is a 9 digit number with leading zeroes in the ''Identifier'' field of a Rosetta IE, put that number in the '''Aleph Num'''		7) If there is a 9 digit number with leading zeroes in the ''Identifier'' field of a Rosetta IE, put that number in the '''Aleph Num''' column.

	:* If there isn't a number, put an N here.		:* If there isn't a number, put an N here.

Kpowell: /* Steps */

2020-03-12T16:07:11Z

Steps

← Older revision		Revision as of 16:07, 12 March 2020
Line 54:		Line 54:
	10) Go through all of the files in the Modified Master representation to make sure they are rendering correctly. If the files are audiovisual, sample sections throughout the file. Use the DigiTool link as comparison. Mark the '''Files Rendering''' column Y or N accordingly		10) Go through all of the files in the Modified Master representation to make sure they are rendering correctly. If the files are audiovisual, sample sections throughout the file. Use the DigiTool link as comparison. Mark the '''Files Rendering''' column Y or N accordingly

	11) Put any and all notes in the '''NOTES''' section. There is not a controlled vocabulary ~~here~~, but try to be consistent with what you put here.		11) Put any and all notes in the '''NOTES''' section. There is not a controlled vocabulary, but try to be consistent with what you put here.

Kpowell: /* Steps */

2020-03-12T16:06:16Z

Steps

← Older revision		Revision as of 16:06, 12 March 2020
Line 46:		Line 46:

	:* If there isn't a string, put an N here.		:* If there isn't a string, put an N here.
	:* If you think it is the wrong ~~Aleph~~ identifier, still paste it in the spreadsheet, but mark it in red.		:* If you think it is the wrong Archivesspace identifier, still paste it in the spreadsheet, but mark it in red.

	9) If the Rosetta IE has been Synchronized with Aleph or ArchivesSpace, put a Y here		9) If the Rosetta IE has been Synchronized with Aleph or ArchivesSpace, put a Y here

Kpowell: /* Steps */

2020-03-12T16:05:15Z

Steps

← Older revision		Revision as of 16:05, 12 March 2020
Line 36:		Line 36:

	:* Mark Y if labels are the same AND they are in the same order.		:* Mark Y if labels are the same AND they are in the same order.
	:* If there are expandable sections in the DigiTool viewer that are not present in the Rosetta Viewer, make a note in the NOTES ~~section~~.		:* If there are expandable sections in the DigiTool viewer that are not present in the Rosetta Viewer, make a note in the '''NOTES''' column.

	7) If there is a 9 digit number with leading zeroes in the ''Identifier'' field of a Rosetta IE, put that number in the '''Aleph Num'''		7) If there is a 9 digit number with leading zeroes in the ''Identifier'' field of a Rosetta IE, put that number in the '''Aleph Num'''

Kpowell: /* Steps */

2020-03-12T16:04:29Z

Steps

← Older revision		Revision as of 16:04, 12 March 2020
Line 28:		Line 28:
	:* You can use the same StructMap copying trick here as well.		:* You can use the same StructMap copying trick here as well.
	:* If the IE has more than one Representation (Preservation Master, Modified Master, etc.) count the files in those as well.		:* If the IE has more than one Representation (Preservation Master, Modified Master, etc.) count the files in those as well.
	:* Some IEs have a PDF Modified Master with a TIF or JP2 Preservation Master files for each page. Count the files in the Preservation Master and count the ''pages'' in the PDF		:* Some IEs have a PDF Modified Master with TIF or JP2 Preservation Master files for each page. Count the files in the Preservation Master and count the ''pages'' in the PDF
	:* Many Preservation Masters have an extra "ruler" or "target" file. These are expected and good!		:* Many Preservation Masters have an extra "ruler" or "target" file. These are expected and good!

Kpowell: /* Steps */

2020-03-12T16:03:51Z

Steps

← Older revision		Revision as of 16:03, 12 March 2020
Line 26:		Line 26:
	4) Count and make note of the files represented in the Rosetta viewer.		4) Count and make note of the files represented in the Rosetta viewer.

	:* You use the same StructMap copying trick here as well.		:* You can use the same StructMap copying trick here as well.
	:* If the IE has more than one ~~Representations~~ (Preservation Master, Modified Master, etc.) count the files in those as well.		:* If the IE has more than one Representation (Preservation Master, Modified Master, etc.) count the files in those as well.
	:* Some IEs have a PDF Modified Master with a TIF or JP2 Preservation Master files for each page. Count the files in the Preservation Master and count the ''pages'' in the PDF		:* Some IEs have a PDF Modified Master with a TIF or JP2 Preservation Master files for each page. Count the files in the Preservation Master and count the ''pages'' in the PDF
	:* Many Preservation Masters have an extra "ruler" or "target" file. These are expected and good!		:* Many Preservation Masters have an extra "ruler" or "target" file. These are expected and good!

Kpowell: Created page with "== Overview == Migration from DigiTool into Rosetta began in earnest during Q3 2018. The CJH Metadata Lab used Python, API calls, and XPath to migrate files from the DigiToo..."

2020-03-12T15:58:32Z

Created page with "== Overview == Migration from DigiTool into Rosetta began in earnest during Q3 2018. The CJH Metadata Lab used Python, API calls, and XPath to migrate files from the DigiToo..."

New page

== Overview ==

Migration from DigiTool into Rosetta began in earnest during Q3 2018. The CJH Metadata Lab used Python, API calls, and XPath to migrate files from the DigiTool platform to Rosetta. This was intensive, iterative work that - unfortunately - could not plan for every eventuality of how DigiTool objects would be represented in Rosetta. Because of this, we are entering a period of QA (Quality Assurance) to rectify and reckon with the inconsistencies in data between the two systems.

The following spreadsheet includes a 25% random sample of each partner's migrated data set along with steps for analysis. '''Please be sure to put the date as well as your username (e.g. kpowell) in the first two columns.'''

'''[https://centerjewishhist-my.sharepoint.com/:x:/g/personal/kpowell_cfjh_net/EReor0Mz6S9FpM6V0mC-EbQBAaXijrSRLm84E9r-wOiGfg?e=2uLllN Rosetta QA Workbook]'''

Much like migration this will be an iterative process; monitor this space for changes in the workflow. If you have suggestions, comments, or concerns, please email Kevin Powell at kpowell@cjh.org.

== Steps ==

''' Make sure you're logged into Rosetta for this process '''

1) Put the date you reviewed the IE in '''DATE REVIEWED''' and your username in '''REVIEWED BY'''

2) Open the '''DTL LINK''' and '''ROS LINK''' in two separate tabs.

3) Count and make note of the files represented in the DigiTool viewer.

:* If there is a plus sign next to the label be sure to expand!
:* If there are a lot of files, you can copy the StructMap and paste into Excel, then count the rows. Make sure when pasting in Excel to Match Destination Formatting

:: [[File:Count_fies_excel.gif]]

4) Count and make note of the files represented in the Rosetta viewer.

:* You use the same StructMap copying trick here as well.
:* If the IE has more than one Representations (Preservation Master, Modified Master, etc.) count the files in those as well.
:* Some IEs have a PDF Modified Master with a TIF or JP2 Preservation Master files for each page. Count the files in the Preservation Master and count the ''pages'' in the PDF
:* Many Preservation Masters have an extra "ruler" or "target" file. These are expected and good!

5) Mark the '''Same # of Files''' column as Y (Yes) or N (No) accordingly

6) Mark the '''Same Access Labels''' column as Y or N.

:* Mark Y if labels are the same AND they are in the same order.
:* If there are expandable sections in the DigiTool viewer that are not present in the Rosetta Viewer, make a note in the NOTES section.

7) If there is a 9 digit number with leading zeroes in the ''Identifier'' field of a Rosetta IE, put that number in the '''Aleph Num'''

:* If there isn't a number, put an N here.
:* If you think it is the wrong Aleph Number, still paste it in the spreadsheet, but mark it in red.

8) If there is a string of numbers and letters in the ''Identifier - Archivesspace'' field of a Rosetta IE, put that string in the '''ASpace Num''' column

:* If there isn't a string, put an N here.
:* If you think it is the wrong Aleph identifier, still paste it in the spreadsheet, but mark it in red.

9) If the Rosetta IE has been Synchronized with Aleph or ArchivesSpace, put a Y here

:* Rosetta IEs are usually ingested with a minimal metadata record and are fleshed out through synchronization. If you see an Aleph and/or Archivesspace identifier as well as a Relation or Rights field in the top box of the Descriptive Information section, then the IE has probably been synchronized. If you aren't sure whether the IE has been synchronized, leave this column blank

10) Go through all of the files in the Modified Master representation to make sure they are rendering correctly. If the files are audiovisual, sample sections throughout the file. Use the DigiTool link as comparison. Mark the '''Files Rendering''' column Y or N accordingly

11) Put any and all notes in the '''NOTES''' section. There is not a controlled vocabulary here, but try to be consistent with what you put here.