Ingest one file into Rosetta: Difference between revisions

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(added link to manual web deposit workflow)
 
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Workflow documentation for depositing one file into Rosetta.
Workflow documentation for depositing one file into Rosetta.
=Workflow=


==Requirements==
==Requirements==


# Access to Aleph production.
* Access to Aleph production.
# Copy of Rosetta Deposit Processor application.  
* Copy of '''[[Rosetta#Rosetta_Deposit_Processor | Rosetta Deposit Processor]]''' application.  
# Access to Shared Rosetta account and/or Rosetta submission folders mapped on computer
* Access to Shared Rosetta account.
# Aleph record number.
* Access to Rosetta submissions folders.
* Aleph record number.


==Export Aleph record as MARCXML==
==Export Aleph record as MARCXML==


'''1. Log in to Aleph production.'''
'''1. Log in to Aleph production.'''
'''2. Run ret-01 job, found at Services --> Retrieve Catalog Records'''
'''2. Run ret-01 job, found at Services --> Retrieve Catalog Records'''
::* Set name for Output File. This filename will be used as a parameter in step 3.
::* Set name for "Output File." This filename will be used as a parameter in step 3.
::* Set BOTH From Document Number and To Document Number to the Aleph record number you're exporting.
::** '''TIP:''' The "Output File" name MUST be all lowercase.
::* Set BOTH "From Document Number" and "To Document Number" to the Aleph record number you're exporting.


:: [[File:Aleph ros 2a.png|700px|border]]
:: [[File:Aleph ros 2a.png|700px|border]]
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'''3. Run print-03 job, found at Services --> Retrieve Catalog Records'''
'''3. Run print-03 job, found at Services --> Retrieve Catalog Records'''
::* Input File is the Output File parameter from step 2.
::* "Input File" is the "Output File" parameter from ret-01 job (step 2).
::* Output File parameter for print-03 job ends with '.xml'
::* "Output File" parameter for print-03 job ends with '.xml'
::* Field 1 + Indicator parameter is "ALL"
::* "Field 1 + Indicator" parameter is "ALL"
::* Format parameter is MARC xml with alphanumeric tags
::* "Format" parameter is "MARC xml with alphanumeric tags"
::* Fix Routine is JPEX
::* Fix Routine is "JPEX"
 


:: [[File:Aleph ros 3a.png|700px|border]]
:: [[File:Aleph ros 3a.png|700px|border]]
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'''4. Download file to computer'''
'''4. Download file to computer'''
::* Navigate to Administration tab (cup with pencils).
::* Navigate to Administration tab (cup with pencils).
::* Select Upload/Download files
::* Select "Upload/Download files"
::* Make sure Library is set to CJH01 and Directory is set to Scratch
::* Make sure "Library" is set to CJH01 and "Directory" is set to Scratch
::* Locate file created by print-03 job (step 3)
::* Locate file created by print-03 job (step 3)


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==Create Dublin Core deposit package==
==Create Dublin Core deposit package==


More information on these steps can be [http://wiki.cjh.org/index.php/New_Deposits#Dublin_Core_Process|"found here"].
More information on these steps can be '''[[New_Deposits#Dublin_Core_Process | found here]]'''.
 
*Download latest version of '''[https://centerjewishhist-my.sharepoint.com/:f:/g/personal/kpowell_cfjh_net/Eohz_M188EtBkcZbcPaJ-nUB0wEi98CEhu0Q9oa1XGclaA?e=JSFgsh Rosetta Deposit Processor]'''.
*Structure directories this way:


1. Download latest version of Rosetta Deposit Processor.
2. Create CSV key from MARCXML record downloaded from Aleph.
3. Edit entity column in CSV key to include the name of the file being deposited. (e.g. "LBI_Book_01.pdf")
4. Structure deposit this way
  <nowiki>
  <nowiki>
Name_Of_Deposit
top_folder
│   
│   
└───streams
└───streams
         1434647_mildenberger.pdf
         LBI_Book_01.pdf
</nowiki>
</nowiki>
*Generate CSV key from [[Ingest_one_file_into_Rosetta#Export_Aleph_record_as_MARCXML | MARCXML record downloaded from Aleph.]]
*Edit entity column in CSV key to include the name of the file being deposited. (e.g. "LBI_Book_01.pdf")
*Open the [[Rosetta#Rosetta_Deposit_Processor|Rosetta Deposit Processor]] and navigate to the DC tab in the New Deposits module
*Provide path to CSV Key
*Provide path to the streams folder
** '''e.g. C:\top_folder\streams'''
[[File:DC fields.PNG|border]]
*Click Submit
*Copy or move top_folder_deposit to the Rosetta DC submission folder.
==Ingest into Rosetta==
*Wait for the scheduled Submission Job or manually run a deposit via the [[Web_Deposit_Workflow|web deposit workflow]].
*Create Derivatives
*Update the Aleph record with an ROS and 856 field. Information on those updates can be [[Post-Ingest_Aleph_Workflows|found here]].

Latest revision as of 14:35, 24 July 2024

Workflow documentation for depositing one file into Rosetta.

Requirements

  • Access to Aleph production.
  • Copy of Rosetta Deposit Processor application.
  • Access to Shared Rosetta account.
  • Access to Rosetta submissions folders.
  • Aleph record number.

Export Aleph record as MARCXML

1. Log in to Aleph production.

2. Run ret-01 job, found at Services --> Retrieve Catalog Records

  • Set name for "Output File." This filename will be used as a parameter in step 3.
    • TIP: The "Output File" name MUST be all lowercase.
  • Set BOTH "From Document Number" and "To Document Number" to the Aleph record number you're exporting.
Aleph ros 2a.png
Aleph ros 2b.png

3. Run print-03 job, found at Services --> Retrieve Catalog Records

  • "Input File" is the "Output File" parameter from ret-01 job (step 2).
  • "Output File" parameter for print-03 job ends with '.xml'
  • "Field 1 + Indicator" parameter is "ALL"
  • "Format" parameter is "MARC xml with alphanumeric tags"
  • Fix Routine is "JPEX"
Aleph ros 3a.png
Aleph ros 3b.png

4. Download file to computer

  • Navigate to Administration tab (cup with pencils).
  • Select "Upload/Download files"
  • Make sure "Library" is set to CJH01 and "Directory" is set to Scratch
  • Locate file created by print-03 job (step 3)
Aleph ros 4a.png
  • Select location for the download by browsing for a location on your computer
  • Click right-facing arrow
Aleph ros 4b.png

Create Dublin Core deposit package

More information on these steps can be found here. 

top_folder
│   
└───streams
        LBI_Book_01.pdf
  • Generate CSV key from MARCXML record downloaded from Aleph.
  • Edit entity column in CSV key to include the name of the file being deposited. (e.g. "LBI_Book_01.pdf")
  • Open the Rosetta Deposit Processor and navigate to the DC tab in the New Deposits module
  • Provide path to CSV Key
  • Provide path to the streams folder
    • e.g. C:\top_folder\streams

DC fields.PNG

  • Click Submit
  • Copy or move top_folder_deposit to the Rosetta DC submission folder.

Ingest into Rosetta

  • Wait for the scheduled Submission Job or manually run a deposit via the web deposit workflow.
  • Create Derivatives
  • Update the Aleph record with an ROS and 856 field. Information on those updates can be found here.
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