Ingest one file into Rosetta: Difference between revisions

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(added link to manual web deposit workflow)
 
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'''2. Run ret-01 job, found at Services --> Retrieve Catalog Records'''
'''2. Run ret-01 job, found at Services --> Retrieve Catalog Records'''
::* Set name for Output File. This filename will be used as a parameter in step 3.
::* Set name for "Output File." This filename will be used as a parameter in step 3.
::** '''TIP:''' The "Output File" name MUST be all lowercase.
::* Set BOTH "From Document Number" and "To Document Number" to the Aleph record number you're exporting.
::* Set BOTH "From Document Number" and "To Document Number" to the Aleph record number you're exporting.


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'''3. Run print-03 job, found at Services --> Retrieve Catalog Records'''
'''3. Run print-03 job, found at Services --> Retrieve Catalog Records'''
::* "Input File" is the "Output File" parameter from step 2.
::* "Input File" is the "Output File" parameter from ret-01 job (step 2).
::* "Output File" parameter for print-03 job ends with '.xml'
::* "Output File" parameter for print-03 job ends with '.xml'
::* "Field 1 + Indicator" parameter is "ALL"
::* "Field 1 + Indicator" parameter is "ALL"
::* "Format" parameter is "MARC xml with alphanumeric tags"
::* "Format" parameter is "MARC xml with alphanumeric tags"
::* Fix Routine is "JPEX"
::* Fix Routine is "JPEX"


:: [[File:Aleph ros 3a.png|700px|border]]
:: [[File:Aleph ros 3a.png|700px|border]]
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*Download latest version of '''[https://centerjewishhist-my.sharepoint.com/:f:/g/personal/kpowell_cfjh_net/Eohz_M188EtBkcZbcPaJ-nUB0wEi98CEhu0Q9oa1XGclaA?e=JSFgsh Rosetta Deposit Processor]'''.
*Download latest version of '''[https://centerjewishhist-my.sharepoint.com/:f:/g/personal/kpowell_cfjh_net/Eohz_M188EtBkcZbcPaJ-nUB0wEi98CEhu0Q9oa1XGclaA?e=JSFgsh Rosetta Deposit Processor]'''.
*Create CSV key from MARCXML record downloaded from Aleph.
*Edit entity column in CSV key to include the name of the file being deposited. (e.g. "LBI_Book_01.pdf")
*Structure directories this way:
*Structure directories this way:


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         LBI_Book_01.pdf
         LBI_Book_01.pdf
</nowiki>
</nowiki>
 
*Generate CSV key from [[Ingest_one_file_into_Rosetta#Export_Aleph_record_as_MARCXML | MARCXML record downloaded from Aleph.]]
*Open the Rosetta Deposit Processor and navigate to the DC tab in the New Deposits module
*Edit entity column in CSV key to include the name of the file being deposited. (e.g. "LBI_Book_01.pdf")
*Open the [[Rosetta#Rosetta_Deposit_Processor|Rosetta Deposit Processor]] and navigate to the DC tab in the New Deposits module
*Provide path to CSV Key
*Provide path to CSV Key
*Provide path to the streams folder
*Provide path to the streams folder
** '''e.g. C:\top_folder\streams'''
** '''e.g. C:\top_folder\streams'''
[[File:DC fields.PNG|border]]
*Click Submit
*Click Submit
*Copy or move top_folder_deposit to the Rosetta DC submission folder.
*Copy or move top_folder_deposit to the Rosetta DC submission folder.
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==Ingest into Rosetta==
==Ingest into Rosetta==


*Either wait for the Submission Job (runs every night) or follow the [[Manual_Deposit_Workflow|Manual Deposit Workflow]].
*Wait for the scheduled Submission Job or manually run a deposit via the [[Web_Deposit_Workflow|web deposit workflow]].
*Create Derivatives
*Update the Aleph record with an ROS and 856 field. Information on those updates can be [[Post-Ingest_Aleph_Workflows|found here]].

Latest revision as of 14:35, 24 July 2024

Workflow documentation for depositing one file into Rosetta.

Requirements

  • Access to Aleph production.
  • Copy of Rosetta Deposit Processor application.
  • Access to Shared Rosetta account.
  • Access to Rosetta submissions folders.
  • Aleph record number.

Export Aleph record as MARCXML

1. Log in to Aleph production.

2. Run ret-01 job, found at Services --> Retrieve Catalog Records

  • Set name for "Output File." This filename will be used as a parameter in step 3.
    • TIP: The "Output File" name MUST be all lowercase.
  • Set BOTH "From Document Number" and "To Document Number" to the Aleph record number you're exporting.
Aleph ros 2a.png
Aleph ros 2b.png

3. Run print-03 job, found at Services --> Retrieve Catalog Records

  • "Input File" is the "Output File" parameter from ret-01 job (step 2).
  • "Output File" parameter for print-03 job ends with '.xml'
  • "Field 1 + Indicator" parameter is "ALL"
  • "Format" parameter is "MARC xml with alphanumeric tags"
  • Fix Routine is "JPEX"
Aleph ros 3a.png
Aleph ros 3b.png

4. Download file to computer

  • Navigate to Administration tab (cup with pencils).
  • Select "Upload/Download files"
  • Make sure "Library" is set to CJH01 and "Directory" is set to Scratch
  • Locate file created by print-03 job (step 3)
Aleph ros 4a.png
  • Select location for the download by browsing for a location on your computer
  • Click right-facing arrow
Aleph ros 4b.png

Create Dublin Core deposit package

More information on these steps can be found here. 

top_folder
│   
└───streams
        LBI_Book_01.pdf
  • Generate CSV key from MARCXML record downloaded from Aleph.
  • Edit entity column in CSV key to include the name of the file being deposited. (e.g. "LBI_Book_01.pdf")
  • Open the Rosetta Deposit Processor and navigate to the DC tab in the New Deposits module
  • Provide path to CSV Key
  • Provide path to the streams folder
    • e.g. C:\top_folder\streams

DC fields.PNG

  • Click Submit
  • Copy or move top_folder_deposit to the Rosetta DC submission folder.

Ingest into Rosetta

  • Wait for the scheduled Submission Job or manually run a deposit via the web deposit workflow.
  • Create Derivatives
  • Update the Aleph record with an ROS and 856 field. Information on those updates can be found here.
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