Rosetta Deposit Processor Tools

Tools are located in the Tools menu of the Rosetta Deposit Processor app.

EAD Tools

Extract EAD Labels

• Tools --> EAD Tools --> Extract EAD Labels
  • Creates CSV of Folder Labels from EAD file
    • Column A is the archival Box and/or archival Folder number, Column B is the label
    • Column A should be replaced by the folder name where the digitized objects can be found.
  • Example Log
  • Example Output

TIP: Useful if some of the EAD file levels are not or will not be digitized. Once Column A is replaced by the folder name where the digitized objects can be found, this CSV can be used as Metadata in the Processor CSV Workflow.

Extract PIDs

• Tools --> EAD Tools --> Extract PIDs
  • Generates log of PIDs extracted from a folder of EAD file(s). PIDs can be extracted from more than one EAD at a time.
  • Only accessible when viewing the Migration Deposit Type screen.
  • PIDs are printed in the correct format for searching in DigiTool.
  • If there are more than 200 PIDs, they will be separated into batches of 200 or less.
    • You can only search for 200 PIDs at a time in DigiTool
  • Log can be saved by going to File --> Save Log
  • Example log

TIP: Helpful for finding EAD-related material in DigiTool to export.

Merge Batches

Merges export batches into one folder

• Process

1. 1. Locate batch folders
   2. Create an empty folder in the same location as the batches. Give the folder the same prefix as the batches.
      • E.G. If there are two folders called SmithPapers-001 and SmithPapers-002, create a folder called "SmithPapers."
   3. Go to Tools--> Merge Batches
   4. Locate the newly created empty folder

Count Formats

• Tools --> Formats
  • Counts in a folder and its subfolders
  • Example log

TIP: Helpful for determining the preservation formats when organizing a deposit into 'master' and 'access' subfolders.

Get Size

• Tools --> Get Size
  • Calculates the total size of a folder
  • Example log

Dump Files

• Tools --> Dump Files
  • Dumps files from the subfolders of a chosen path into the top level of that path.
    • E.G. If Grandparent is the chosen path, then Grandparent/Parent/Child.txt will be moved to Grandparent/Child.txt
  • This process is irreversible and should be used with caution. Empty subfolders must be deleted manually.
  • Example log

TIP: Helpful if a process needs to be redone after files were sorted into subfolders. E.G. if the Processor Organize Workflow needs to be redone.