New Deposits

The New Deposits Module contains workflows for processing new deposits for ingest into Rosetta. It can be accessed by going to the "Modules" menu and clicking "New Deposits."

Organize

For organizing subfolders not separated into master / access sub-subfolders

Requirements

• Folder with subfolders of files.

- An example of this folder structure can be viewed here

• Knowledge of preservation formats represented in subfolders.

- If unsure of the formats represented in the subfolders, use Count Formats located in the Tools menu. This tool will count all of the formats in a folder and its subfolders.

Process

• Supply path to folder with subfolders of files
• Select the preservation formats represented in the subfolders. You can select multiple. Non-XML Formats not chosen will be added to the ‘access’ folder. XML files will be added to a 'supplementary' folder.

• Submit

- An example of a successful Organize log can be viewed here

- An example of the folder structure after the Organize process can be viewed here

CSV

For non-complex objects and/or objects without nested StructMaps.

Requirements

• CSV template

- Current template version is available for download here.

• Folder with subfolders of files where the subfolders are further organized into access and master sub-subfolders.

- Required folder structure can be viewed here. This structure can be achieved using the Organize tab.

• Metadata

There are three metadata options available for preparing CSV deposits.

• CSV list of labels for folders

Column A is the folder name and Column B is the label.

• Folder of MARCxml files

MARCxml files MUST have the same name of the folders they represent

• EAD for a collection where ALL of the file levels will contain DAO links after ingest into Rosetta

The published EAD used for this example can be found here.

NOTE: This workflow requires a copy of the actual XML file. In order to use EAD for this workflow, ALL of the file levels should be receiving DAO links once the collection is ingested into Rosetta. In order to process collections where only SOME of the file levels will have DAO links, process using the CSV list of labels metadata referenced above. A CSV list of labels can be generated an EAD using Tools --> Extract EAD Labels.

Process

• Supply path to CSV template
• Supply path to folder with subfolders of files
• Supply path to metadata

• Submit

- The log will provide the path for the deposit folder. This folder can be copied to [ TBD ] for Rosetta ingest.

- An example of a successful CSV process log can be viewed here.

Dublin Core

Single-sided objects with their own MARC record and no derivatives.

NOTE: Derivatives can be created once preservation masters are ingested in Rosetta. For ingests containing both masters and derivatives (access copies), use the CSV or METS workflows.

Requirements

• Folder of single-sided object(s)

• Folder of MARCxml record(s) with the identical name as their corresponding object

Process

• Supply path to folder of single-sided objects
• Supply path to folder of MARCxml files

• Submit

- The log will provide the path for the deposit folder. This folder can be copied to [ TBD ] for Rosetta ingest.

- An example of a successful CSV process log can be viewed here.

METS

Complex objects in need of a nested structmap

Requirements

• Folder with subfolders of files where the subfolders are further organized into access and master sub-subfolders.

- Subfolders can be organized into ‘master’ and ‘access’ sub-subfolders using the Organize tab.

- Supplemental files (e.g. indices, manifests, etc.) should be manually placed in a sub-subfolder entitled ‘supplement’.

- An example of this folder structure can be viewed here.

• Folder of MARCxml record(s) with the identical name as their corresponding subfolder of images.

Process

• Supply path to folder with subfolders of files
• Supply path to folder of MARCxml files

• Submit

- The log will provide the path for the METS deposits. These deposit folders can be copied to [ TBD ] for Rosetta ingest.

- An example of a successful METS process log can be viewed here.