Ingest one file into Rosetta

Workflow documentation for depositing one file into Rosetta.

Workflow

Requirements

1. Access to Aleph production.
2. Copy of Rosetta Deposit Processor application.
3. Access to Shared Rosetta account and/or Rosetta submission folders mapped on computer
4. Aleph record number.

Export Aleph record as MARCXML

1. Log in to Aleph production. 2. Run ret-01 job, found at Services --> Retrieve Catalog Records

• Set name for Output File. This filename will be used as a parameter in step 3.
• Set BOTH From Document Number and To Document Number to the Aleph record number you're exporting.

3. Run print-03 job, found at Services --> Retrieve Catalog Records

• Input File is the Output File parameter from step 2.
• Output File parameter for print-03 job ends with '.xml'
• Field 1 + Indicator parameter is "ALL"
• Format parameter is MARC xml with alphanumeric tags
• Fix Routine is JPEX

4. Download file to computer

• Navigate to Administration tab (cup with pencils).
• Select Upload/Download files
• Make sure Library is set to CJH01 and Directory is set to Scratch
• Locate file created by print-03 job (step 3)

• Select location for the download by browsing for a location on your computer
• Click right-facing arrow

Create Dublin Core deposit package

More information on these steps can be found here.

• Download latest version of Rosetta Deposit Processor.
• Create CSV key from MARCXML record downloaded from Aleph.
• Edit entity column in CSV key to include the name of the file being deposited. (e.g. "LBI_Book_01.pdf")
• Structure directories this way:

top_folder
│   
└───streams
        LBI_Book_01.pdf

• Open the Rosetta Deposit Processor and navigate to the DC tab in the New Deposits module
• Provide path to CSV Key
• Provide path to the streams folder
  • e.g. C:\top_folder\streams
• Click Submit
• Copy or move top_folder_deposit to the Rosetta DC submission folder.