Rosetta Deposit Processor Tools: Difference between revisions
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Tools are located in the Tools menu of the Rosetta Deposit Processor app. | Tools are located in the Tools menu of the Rosetta Deposit Processor app. | ||
== | == EAD Tools == | ||
===Extract EAD Labels=== | |||
= | *Tools → EAD Tools → Extract EAD Labels | ||
==Extract EAD Labels== | |||
*Tools | |||
**Creates CSV of Folder Labels from EAD file | **Creates CSV of Folder Labels from EAD file | ||
***Column A is the archival Box and/or archival Folder number, Column B is the label | ***Column A is the archival Box and/or archival Folder number, Column B is the label | ||
Line 22: | Line 13: | ||
'''TIP:''' Useful if some of the EAD file levels are not or will not be digitized. Once Column A is replaced by the folder name where the digitized objects can be found, this CSV can be used as Metadata in the [[New_Deposits#CSV | Processor CSV Workflow]]. | '''TIP:''' Useful if some of the EAD file levels are not or will not be digitized. Once Column A is replaced by the folder name where the digitized objects can be found, this CSV can be used as Metadata in the [[New_Deposits#CSV | Processor CSV Workflow]]. | ||
==Extract PIDs== | ===Extract PIDs=== | ||
*Tools | *Tools → EAD Tools → Extract PIDs | ||
**Generates log of PIDs extracted from | **Generates log of PIDs extracted from one or more EAD files. | ||
**'''Only accessible | **If extracted PIDs from multiple EAD files, they must be located in the same folder. | ||
**'''Only accessible in the Migration module.''' | |||
**PIDs are printed in the correct format for searching in DigiTool. | **PIDs are printed in the correct format for searching in DigiTool. | ||
**If there are more than | **If there are more than 165 PIDs, they will be separated into batches of 165 or less. | ||
***You can only search for | ***You can only search for 165 PIDs at a time in DigiTool | ||
**Log can be saved by going to File | **Log can be saved by going to File → Save Log | ||
**Example log | **Example log | ||
'''TIP:''' Helpful for finding EAD-related material in DigiTool [[DigiTool_Migration_Workflow#Export_from_DigiTool|to export]]. | '''TIP:''' Helpful for finding EAD-related material in DigiTool [[DigiTool_Migration_Workflow#Export_from_DigiTool|to export]]. | ||
==Merge Batches== | |||
Merges export batches into one folder. Only accessible in the Migration module. | |||
'''Process''' | |||
#Locate batch folders | |||
#Create an empty folder in the same location as the batches. Give the folder the same prefix as the batches. | |||
#*E.G. If there are two folders called SmithPapers-001 and SmithPapers-002, create a folder called "SmithPapers." | |||
#Go to Tools--> Merge Batches | |||
#Locate the newly created empty folder | |||
==Count Formats== | |||
*Tools → Formats | |||
**Counts in a folder and its subfolders | |||
**Example log | |||
'''TIP:''' Helpful for determining the preservation formats when [[New_Deposits#Organize | organizing a deposit into 'master' and 'access' subfolders]]. | |||
==Get Size== | |||
*Tools → Get Size | |||
**Calculates the total size of a folder | |||
**Example log | |||
==Dump Files== | ==Dump Files== | ||
*Tools | *Tools → Dump Files | ||
**Dumps files from the subfolders of a chosen path into the top level of that path. | **Dumps files from the subfolders of a chosen path into the top level of that path. | ||
*** E.G. Grandparent/Parent/Child.txt | *** E.G. If Grandparent is the chosen path, then Grandparent/Parent/Child.txt will be moved to Grandparent/Child.txt | ||
**This process is irreversible and should be used with caution. Empty subfolders must be deleted manually. | **This process is irreversible and should be used with caution. Empty subfolders must be deleted manually. | ||
**Example log | **Example log | ||
'''TIP:''' Helpful if | '''TIP:''' Helpful if a process needs to be redone after files were sorted into subfolders. E.G. if the [[New_Deposits#Organize | Processor Organize Workflow]] needs to be redone. |
Latest revision as of 20:48, 16 August 2018
Tools are located in the Tools menu of the Rosetta Deposit Processor app.
EAD Tools
Extract EAD Labels
- Tools → EAD Tools → Extract EAD Labels
- Creates CSV of Folder Labels from EAD file
- Column A is the archival Box and/or archival Folder number, Column B is the label
- Column A should be replaced by the folder name where the digitized objects can be found.
- Example Log
- Example Output
- Creates CSV of Folder Labels from EAD file
TIP: Useful if some of the EAD file levels are not or will not be digitized. Once Column A is replaced by the folder name where the digitized objects can be found, this CSV can be used as Metadata in the Processor CSV Workflow.
Extract PIDs
- Tools → EAD Tools → Extract PIDs
- Generates log of PIDs extracted from one or more EAD files.
- If extracted PIDs from multiple EAD files, they must be located in the same folder.
- Only accessible in the Migration module.
- PIDs are printed in the correct format for searching in DigiTool.
- If there are more than 165 PIDs, they will be separated into batches of 165 or less.
- You can only search for 165 PIDs at a time in DigiTool
- Log can be saved by going to File → Save Log
- Example log
TIP: Helpful for finding EAD-related material in DigiTool to export.
Merge Batches
Merges export batches into one folder. Only accessible in the Migration module.
Process
- Locate batch folders
- Create an empty folder in the same location as the batches. Give the folder the same prefix as the batches.
- E.G. If there are two folders called SmithPapers-001 and SmithPapers-002, create a folder called "SmithPapers."
- Go to Tools--> Merge Batches
- Locate the newly created empty folder
Count Formats
- Tools → Formats
- Counts in a folder and its subfolders
- Example log
TIP: Helpful for determining the preservation formats when organizing a deposit into 'master' and 'access' subfolders.
Get Size
- Tools → Get Size
- Calculates the total size of a folder
- Example log
Dump Files
- Tools → Dump Files
- Dumps files from the subfolders of a chosen path into the top level of that path.
- E.G. If Grandparent is the chosen path, then Grandparent/Parent/Child.txt will be moved to Grandparent/Child.txt
- This process is irreversible and should be used with caution. Empty subfolders must be deleted manually.
- Example log
- Dumps files from the subfolders of a chosen path into the top level of that path.
TIP: Helpful if a process needs to be redone after files were sorted into subfolders. E.G. if the Processor Organize Workflow needs to be redone.