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| ==Partner Scopes Grid== | | ==Partner Scopes Grid== |
| ==CJH Electronic Resources Collection Development Policy== | | ==CJH Electronic Resources Collection Development Policy== |
| ===Introduction===
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| This collection development policy states the principles and guidelines of the Center for Jewish History (Center) and its partner organizations (partners) in regard to the selection and acquisition of electronic resources. It specifically addresses electronic resources for which a cost is incurred. For free web/internet sources, see part Policy on Adding Free Web/Internet Resources.
| | The Center for Jewish History is committed to fostering a dynamic and engaging environment for researchers and the general public to view the physical and digital holdings of the five partner institutions. However, the Center has reevaluated the feasibility of returning to historical budgets for electronic resources as both a poor allocation of scarce funding that could directed elsewhere and a misalignment with why visitors come to the Lillian Goldman Reading Room. Traffic to the reading room and online library systems is driven by the outstanding and unique concentration of library and archival holdings available in a centralized location with an impeccable array of general and subject-specific professionals at the Center and partner institutions. |
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| | Our goal, in close consultation with the partner institutions, will be to work within a capped budget of roughly $35,000 and accommodate the annual rise of each selected resource. |
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| The Center and its partners collect electronic resources to support the research and information needs of the patrons and staff of the Center for Jewish History. Electronic resources are defined as resources that require computer access. These include, but are not limited to, electronic serials or collections of serials; online bibliographic or numeric databases; electronic reference materials; electronic monographs or collections of monographs. Access formats include internet, online services, floppy and hard disks, compact disks and DVDs.
| | Electronic resources will be prioritized for renewal or first-time subscription on the following basis: |
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| The Center and its partners cooperate in the provision and management of a shared electronic collection. Selection responsibility for the resources in partner collections lies with the individual libraries. For shared purchases under the auspices of the Center, the selection responsibility lies with the Collection Development Committee (CDC) comprised of the library staffs of the partners and the Center.
| | *While resources are intended for both onsite public and staff use, the resources are primarily intended for researchers and the general public. |
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| | *The resource is routinely used by or on behalf of researchers and the general public to locate material salient to their query; usage statistics support the need to maintain availability of resource within reading room. |
| ===Selection===
| | *The cost of resource aligns closely with usage. |
| Electronic resources should be relevant and appropriate to a significant segment of the users of the Center, meet current academic and research needs, and support the Center’s mission. Electronic resources considered for addition to the collection should fall within current guidelines as reflected in the Center’s Collection Development Scope Grid for Books and Periodicals (NHPRC Strategic Plan Appendix D) and Collection Scope (NHPRC Strategic Plan Appendix C).
| | *The resource relates to current and persisting trends in scholarship and genealogical research. |
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| | *The resource is of general interest related to Jewish history, culture, and contributions, broadly complements the partners’ holdings, or is likely to be used by or on behalf of researchers and the general public. |
| Traditional selection criteria for library materials apply to electronic resources as well. However, due to their unique nature, special criteria need also be applied.
| | *The resource is non-proprietary or free of cost, is likely to be used by or on behalf of researchers and the general public, and can be added to either our find database listing or electronic resources available on our website. |
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| ===Special Selection criteria===
| | Likewise, annually, electronic resources will be reviewed and reassessed based on the considerations listed below. A resource may be withdrawn from the collection when: |
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| *Cost, including any hidden costs, the possibility of consortial arrangements, and whether the cost is for a one-time purchase or a subscription
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| *Acceptable license terms
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| *Technical considerations:
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| **Access by IP recognition, including remote access
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| **No requirements for additional or special hardware or software, other than what is freely available and widely used | |
| **Compatibility across different platforms (PC, Mac, etc.)
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| **Compatibility with open URL link resolvers and federated searching programs currently utilized by the CJH (SFX and MetaLib)
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| **Compact disks and DVDs need to be able to run in a networked environment | |
| *Full-text availability in PDF and/or HTML or SGML as appropriate
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| *Trial period available for review of the resource prior to purchase decision
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| *Value added enhancements and/or improved access, such as:
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| **Availability independent of time or location
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| **Greater functionality, including multiple search indexes
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| **More extensive content
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| **More up-to-date content
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| *Should be user-friendly and provide assistance to the user by prompts and menus, context or function specific help screens, or tutorials
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| *Updated on a regular basis, if currency is a factor
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| *Vendor reliability as to content, business practices, customer and technical support, documentation and training, and notification of content and format changes
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| *Should include printing, downloading and email capabilities
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| *Availability of Counting Electronic Usage of Networked Electronic Resources (COUNTER) compliant usage data
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| ===Selection: print vs. electronic form===
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| Duplication of the print and electronic versions of a resource are generally discouraged but will be considered on a case-by-case basis. Possible criteria are:
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| *Costs (e.g. separate costs vs. package costs)
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| *Archival factors
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| *Value added-enhancements
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| *Full-text searching
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| Under the rubric of the CDC for shared collections purchased by the Center, the preference is to acquire materials in electronic format if available and deemed appropriate to provide improved access or to enhance the current collections. Electronic access is the preferred format for serials when available, but the question of whether or not to keep an archival copy needs to be addressed on a case-by-case basis. Criteria for retention of archival material include, but not limited to: uniqueness of resource, need or demand for resource and cost of ongoing conversion and reformatting.
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| ===Selection : Responsibilities===
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| Ultimate responsibility for the development and maintenance of each of the partner electronic collections lies with the respective individual libraries and institutions.
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| The responsibility for the development of the shared electronic purchases comprising the Center collection, under the Center's auspices, lies with the CDC and the CJH Director of Public Services, with ultimate responsibilities for the collection’s maintenance resting with the Director. | |
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| On behalf of the Collection Development Committee, the Director is in charge of arriving at a consensus of CDC members regarding the selection, deselection, and acquisition of shared electronic resources for the Center. In so doing, the Director arranges for trial periods, negotiates with the vendors, and collects usage statistics for current resources. The Director works closely with the CDC Chair, the IT Dept, and Center administration in the purchase of electronic materials.
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| Patrons and staff may recommend that particular electronic resources be added to the collection. Product trials are made available to appropriate staff and feedback is solicited.
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| ===Licensing===
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| The Director of Public Services will negotiate the best possible license with each vendor. Each resource may have differing terms and not all preferences may be met. In general, the vendor should provide a standard agreement that describes the terms of the license in easy-to-understand and explicit language. Licenses should include, but are not limited to: | |
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| *Broad definitions of authorized users including patrons, staff, and walk-in users. | |
| *Broad definitions of authorized sites with permission to access from anywhere via the CJH’s network, including remotely via TSWEB authentication.
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| *Fair use permission of all information for non-commercial, educational, instructional, and research purposes by authorized users. Other uses permitted under fair use should include ILL and virtual reference.
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| *Pricing model, service fees, and any price caps applicable to multi-year licenses.
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| *Realistic expectations concerning the Center’s ability to monitor and detect abuse.
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| *Provision of perpetual access to the subscribed years.
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| *Provision for an archival copy of the material, if available.
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| *Warranties that the licensor has the right and authority to license the material.
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| *Duration of the license and whether automatic renewal is assumed.
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| *Termination terms. Preference is that termination not be required in writing or more than 30 days in advance of the renewal date.
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| *A continuous service and scheduled down-time clause. | |
| *Guaranteed anonymity of the users and confidentiality of their information.
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| *Dispute resolution arrangements.
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| ===Access & Cataloging===
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| Electronic resources are cataloged as a part of the Center’s collection, which is managed by the Center’s Reading Room Coordinator; the Coordinator is responsible for cataloging Center purchased electronic resources. Web-based resources will also be made available using links on the Center’s web pages and via electronic resource management services such as SFX and MetaLib. Certain electronic formats, may be limited to use by on-site patrons, as appropriate.
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| If an e-pub comes as part of a Center purchase or license agreement and if we think it should be cataloged, then it is the Center’s responsibility to catalog it.
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| If an e-pub comes from another source, the appropriate Partner should evaluate whether it is worth adding to the collection. If they think it is worth adding, then they should assume responsibility for cataloging it.
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| The e-pub itself should reside as a digital object in DigiTool and the catalog information should also be in DigiTool.
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| Partners can catalog the item directly into DigiTool if they want. Or, since it is generally easier to do MARC cataloging in ALEPH than it is in DigiTool, Partners may want to catalog the item in ALEPH initially and then grab the bib record from ALEPH into DigiTool. Partners can decide if they also want to retain the record in ALEPH as well. If so, they can put the DigiTool url into the 856 field of the ALEPH record.
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| The CJH Metadata and Discovery Services can write instructions, as necessary, for getting the object and the cataloging information into DigiTool.
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| Electronic resources will be promoted to relevant staff and patrons. Training will be arranged, when necessary, in order to further increase the use of electronic resources.
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| ===Review of Electronic Resources===
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| Electronic resources are reviewed and reassessed before renewal. A resource may be withdrawn from the collection when:
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| *The resource no longer supports the research needs of the CJH user community.
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| *The resource is no longer available or maintained.
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| *The resource is no longer reliable or relevant.
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| *The resource overlaps or duplicates material in another resource which provides more comprehensive coverage of the subject.
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| *The information is available in a more suitable format.
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| *Usage or circulation statistics indicate a declining level of interest.
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| *Cost is not commensurate with usage.
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| *The current product becomes obsolete or damaged.
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| *Budget reductions force cancellation of products.
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| ===Policy Review===
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| This policy will be reviewed and revised as needed in order to address changes and reflect current practices in the continually evolving electronic information environment.
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| ===Policy on Adding Free Web/Internet Resources===
| | *Available at a nearby research institution in New York City or widely available through common academic institutions where visiting scholars are affiliated. |
| As information is increasingly being delivered over the Internet, freely available internet resources can provide unique content; they can also improve access to and enhance traditional collections, while reflecting the excellence, comprehensiveness, and authority expected in a research library. Internet Web resources will be considered for addition to the Center’s Web pages by evaluation of Collection Development Committee member/s, who have pertinent expertise regarding any given suggestion.
| | *Usage statistics indicate a declining level of interest. |
| | *Cost drastically outpaces usage. |
| | *Further budget reductions force additional resource cancellation. |
| | *The resource is no longer available, maintained, or supported. |
| | *The resource falls outside of the general research needs within the CJH user community. |
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| The following guidelines were developed for the purpose of clarifying some factors commonly considered by those who are experienced in identifying web resources or building web pages. These guidelines are not intended to be absolute, and a specific resource does not have to meet all of the criteria to be acceptable.
| | For specific resources that fall outside of the Center’s prioritization of general and routinely used resources, the partner institutions are invited to consider the purchase of the electronic resources that are critical to their unique mission and areas of collecting strength. The Center will do everything within its power, including assisting with vendor relations, to ensure that the resource can also be made available to researchers and the general public within the reading room. |
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| *'''Quality''': Its uniqueness, accuracy, comprehensiveness, lack of bias, or breadth of scope indicate the quality of a web resource. High quality sites are often noted for the extent to which they include unique information and serve as a primary resource on a subject. Comprehensiveness is also indicative of a quality site. Sites that provide information are preferred to those that simply point to other sites. Well-organized and annotated collections of links are often also judged as useful.
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| *'''Relevance''': The extent to which the resource satisfies the needs and is appropriate for the level and purposes of the intended users determines relevance. Language and country coverage should be appropriate for the subject involved and the intended audience.
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| *'''Organization and Design''': Web resources are judged both for content and visual appeal in ways that differ from the evaluation of print scholarly resources. Excellent design clearly adds value to web pages but should not be a substitute for excellent content. The design and organization of the site should be logical and visually appealing. Good organization is generally indicated by consistent graphics and style. Annotated links to other sites are considered useful to help the user move through the information.
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| *'''Ease of Use''': The site should be reviewed for usability to insure that it is simple, consistent, clear, and easy to load in terms of speed. If special software is required, is it linked to the site and easily located, and is it free? Navigational aids should be provided for longer pages and if searchable, the search interface should be readily understood.
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| *'''Reliability & Stability''': Consider the credibility, institutional affiliation, authority, status, and reputation of a site. The source of the information should be clearly identified. If the site is the creation of an individual, the individual should be considered authoritative by such measures as institutional affiliation or peer review. A name and e-mail address of a contact person or group should be available for user contact.
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| *'''Maintenance''': Look for evidence, such as a date or a last update, which indicates that the site is regularly maintained, and that links are active and information is current.
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| *'''Access Restrictions''': Consider the impact of subscription fees for commercial sites or other possible barriers to access such as registration requirements, time limitations, or stringent copyright restrictions. While such restrictions are not necessarily a basis for exclusion of a site, the impact on users should be considered. In accordance with the Americans with Disabilities Act, individuals with disabilities should be able to access all services that the Lillian Goldman Reading Room offers to non-disabled individuals. Internet resources, which increase the likelihood of such access, are preferred. Such resources may include those which provide text-only options (i.e., for individuals using Screen Reader technology), large print options, or audio.
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| *'''Exclusions''': Exclude websites that merely advertise a service or product.
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| *'''De-selection''': Internet resources that are "no longer available" or "maintained" need to be removed.
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| (Policy modeled after the Florida Atlantic University : FAU Libraries Collection Development Policy: Electronic Resources, http://www.library.fau.edu/policies/cd_e-resources.htm)
| | [This policy was updated from the previous version at the CDC meeting in February 2019.] |
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| =Meeting Minutes= | | =Meeting Minutes= |
Policies
Partner Collection Scopes
Overview
The library, archives, and museum collections at the Center for Jewish History support research and study in the history and culture of the Jewish people. They are comprised of the repositories of five institutions: American Jewish Historical Society, American Sephardi Federation, Leo Baeck Institute, YIVO Institute for Jewish Research and Yeshiva University Museum. Generally the collections focus on the modern period and specialize in East European, German-speaking, Sephardic and American Jewry. The primary languages of the collections are Yiddish, German, Hebrew, English, Ladino and Judeo-Arabic. Materials in the collections include books and periodicals, unpublished paper documents, artifacts, and other non-print materials; the Museum has a sizeable archeological and ethnographic collection, spanning ancient, medieval and modern periods.
American Jewish Historical Society
The Society’s library, archives, and art and artifact collection includes books, periodicals, newspapers, and manuscripts in several languages, family histories, agency records, photographs, microfilm, sound recordings, paintings, works of art on paper, textiles, sculpture, ritual objects, cultural objects, and material in other media, all of which document the western hemispheric American Jewish experience.
While the Society’s collections include material from the 16th through the 20th centuries, its holdings are particularly strong for the late 18th, 19th, and early 20th centuries.
The subject strengths include:
- The American colonial and Revolutionary eras
- Immigration, settlement and adaptation to America
- American Zionism
- American Jewish cultural life, especially Yiddish theater
- Jewish philanthropic and social service organizations
Also collected is documentation on genealogy and family history, anti-Semitism, political action groups, and later 19th and early 20th century newspapers serving Jewish communities throughout the United States.
American Sephardi Federation
The goal of the American Sephardi Federation Library and Archives is to consolidate and build a comprehensive repository for the preservation and transmission of Sephardic memory, including oral histories and genealogy, representing the richness of the different Sephardic communities. Holdings and services will reflect the overall mission of the American Sephardi Federation.
The collections will include print, sound and visual materials, from the Golden Age to the present, on history, literature and culture of and about the Sephardi and Mizrahi communities. The collections will represent all languages including Ladino and Judeo-Arabic, and any country with a Sephardi/Mizrahi presence, including the Americas, the Balkans, the Iberian Peninsula, the Middle East, the Mediterranean countries, North Africa, and Turkey.
Leo Baeck Institute
The Institute’s library and archives include books and periodicals (microform preferred), non-published materials and a collection of art and artifacts related to the history of German-speaking Jewry. Included in the collection are manuscripts, official and personal documents, photos, diaries, letters and correspondence, writings on life and daily experiences, documents on births, marriages, divorces, circumcisions, and bar mitzvahs, family trees, diplomas, certificates and membership cards of all kinds, visas and emigration documents, newspaper pages/clippings on specific events, posters, prayer books, rabbinical documents, writings from the lives of religious organizations and schools, records of German-Jewish organizations and Jewish communities, etc., as well as non-book materials including videotapes, computer files, records, audio tapes (e.g. oral history projects), etc. Books by non-Jewish authors on Jewish subjects are acquired.
The language of the collection is primarily German, followed by Judeo-German and Hebrew, as well as other languages (e.g. English, French, Spanish, Portuguese, etc.) if these languages are also used by German-speaking Jewry, or if the subject matter of the material concerns Jewish communities in German-speaking lands and lands to which German-speaking Jewry have emigrated
The time period covered is from the early Jewish settlements in German-speaking areas until today. The main focus is from the Middle Ages to the Holocaust (including the revival of Jewish life in post-war Germany and Austria), but emphasizes the period that begins with the 17th Century (Enlightenment). The post World War II period until today is also included.
The subject strength of the collection is history and culture of German-speaking Jewry largely unrestricted as to subject. Special emphases are:
- History and legacy of Jewish communities in German-speaking lands
- Local history and genealogy
- History of cultural and religious life
- History of Jewish daily life including social and family structures and institutions
- Emigration
- The Zionist and Anti-Nazi movements
Other areas such as the Holocaust and anti-semitism are collected selectively.
YIVO Institute for Jewish Research
The Institute collects print and non-print materials, printed and electronic books, documents, photographs, films, sound recordings, artifacts, art works, and ephemera relating to all aspects of Jewish history and culture around the world. Of particular interest are materials relating to the everyday life, culture and history of East European Jews and their descendants in the United States.
The holdings of the YIVO Institute reflect its collecting policies, overall mission and scholarly interests in the past 75 years. The collections concentrate on four main areas:
- Yiddish language, literature and culture, including significant holdings on Yiddish theater and music
- History and culture of East European Jews
- History of the Jews in the United States, with special focus on 20th century immigration and acculturation
- The Holocaust and its aftermath
The YIVO Institute is primarily a modern historical repository. The bulk of its holdings pertain to the 20th century. There are groups of materials which date from the 17th through the 19th centuries and discrete items from the 15th and 16th centuries.
The primary languages of the documents are Yiddish, English, Hebrew, Russian, Polish, French and German, with a significant collection in Ladino.
Yeshiva University Museum
The Museum’s collection is comprised of over 6,800 artifacts and documents which represent the cultural, intellectual and artistic achievements of over 3,000 years of Jewish experience.
Formats include fine and folk art (including sculpture, paintings, and works on paper), photographs, amulets and jewelry, clothing and accessories, posters and synagogue models. Holdings are particularly strong in ethnographic material, costume and ephemera.
Partner Scopes Grid
CJH Electronic Resources Collection Development Policy
The Center for Jewish History is committed to fostering a dynamic and engaging environment for researchers and the general public to view the physical and digital holdings of the five partner institutions. However, the Center has reevaluated the feasibility of returning to historical budgets for electronic resources as both a poor allocation of scarce funding that could directed elsewhere and a misalignment with why visitors come to the Lillian Goldman Reading Room. Traffic to the reading room and online library systems is driven by the outstanding and unique concentration of library and archival holdings available in a centralized location with an impeccable array of general and subject-specific professionals at the Center and partner institutions.
Our goal, in close consultation with the partner institutions, will be to work within a capped budget of roughly $35,000 and accommodate the annual rise of each selected resource.
Electronic resources will be prioritized for renewal or first-time subscription on the following basis:
- While resources are intended for both onsite public and staff use, the resources are primarily intended for researchers and the general public.
- The resource is routinely used by or on behalf of researchers and the general public to locate material salient to their query; usage statistics support the need to maintain availability of resource within reading room.
- The cost of resource aligns closely with usage.
- The resource relates to current and persisting trends in scholarship and genealogical research.
- The resource is of general interest related to Jewish history, culture, and contributions, broadly complements the partners’ holdings, or is likely to be used by or on behalf of researchers and the general public.
- The resource is non-proprietary or free of cost, is likely to be used by or on behalf of researchers and the general public, and can be added to either our find database listing or electronic resources available on our website.
Likewise, annually, electronic resources will be reviewed and reassessed based on the considerations listed below. A resource may be withdrawn from the collection when:
- Available at a nearby research institution in New York City or widely available through common academic institutions where visiting scholars are affiliated.
- Usage statistics indicate a declining level of interest.
- Cost drastically outpaces usage.
- Further budget reductions force additional resource cancellation.
- The resource is no longer available, maintained, or supported.
- The resource falls outside of the general research needs within the CJH user community.
For specific resources that fall outside of the Center’s prioritization of general and routinely used resources, the partner institutions are invited to consider the purchase of the electronic resources that are critical to their unique mission and areas of collecting strength. The Center will do everything within its power, including assisting with vendor relations, to ensure that the resource can also be made available to researchers and the general public within the reading room.
[This policy was updated from the previous version at the CDC meeting in February 2019.]
Meeting Minutes