Ingest one file into Rosetta

Workflow documentation for depositing one file into Rosetta.

Requirements

• Access to Aleph production.
• Copy of Rosetta Deposit Processor application.
• Access to Shared Rosetta account.
• Access to Rosetta submissions folders.
• Aleph record number.

Export Aleph record as MARCXML

1. Log in to Aleph production.

2. Run ret-01 job, found at Services --> Retrieve Catalog Records

• Set name for "Output File." This filename will be used as a parameter in step 3.
  • TIP: The "Output File" name MUST be all lowercase.
• Set BOTH "From Document Number" and "To Document Number" to the Aleph record number you're exporting.

3. Run print-03 job, found at Services --> Retrieve Catalog Records

• "Input File" is the "Output File" parameter from ret-01 job (step 2).
• "Output File" parameter for print-03 job ends with '.xml'
• "Field 1 + Indicator" parameter is "ALL"
• "Format" parameter is "MARC xml with alphanumeric tags"
• Fix Routine is "JPEX"

4. Download file to computer

• Navigate to Administration tab (cup with pencils).
• Select "Upload/Download files"
• Make sure "Library" is set to CJH01 and "Directory" is set to Scratch
• Locate file created by print-03 job (step 3)

• Select location for the download by browsing for a location on your computer
• Click right-facing arrow

Create Dublin Core deposit package

More information on these steps can be found here.

• Download latest version of Rosetta Deposit Processor.
• Structure directories this way:

top_folder
│   
└───streams
        LBI_Book_01.pdf

• Generate CSV key from MARCXML record downloaded from Aleph.
• Edit entity column in CSV key to include the name of the file being deposited. (e.g. "LBI_Book_01.pdf")
• Open the Rosetta Deposit Processor and navigate to the DC tab in the New Deposits module
• Provide path to CSV Key
• Provide path to the streams folder
  • e.g. C:\top_folder\streams

• Click Submit
• Copy or move top_folder_deposit to the Rosetta DC submission folder.

Ingest into Rosetta

• Either wait for the Submission Job (runs every night) or follow the Manual Deposit Workflow.
• Create Derivatives
• Update the Aleph record with an ROS and 856 field. Information on those updates can be found here