Post-Ingest Aleph Workflows

Required steps in Aleph after ingesting material into Rosetta. For information on how to add these fields to Aleph in a batch, download this tutorial.

If you are synchronizing a Rosetta record with Aleph, do NOT use the system number for a collection-level EAD record. The synchronization does not add fields, rather it replaces the entire Dublin Core record in Rosetta with the record coming out of Aleph. This means that a collection-level system number will replace the specific folder name with collection-level metadata.

Add Two Fields to Aleph Record

Add 856 Link

• Field = 856
  • Indicators
    • ind1 = 4
    • ind2
      • ' ' = no information
      • '1' = digitized material
      • '0' = born-digital material
• $$z Digital Form
• $$u https://digipres.cjh.org/delivery/DeliveryManagerServlet?dps_pid=[Insert IE PID Here]

Add ROS Field

• Field = ROS
• $$a Y
• $$b [Aleph System Number with leading zeros]
  • This number should match the Aleph system number stored in Rosetta.

ROS field in Aleph:

Aleph system number represented in Rosetta:

• The CJH- prefix is allowed, though not required. It will not disrupt the synchronization