How to Define Access Rights

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Access Rights Policies

Rosetta handles access rights with Access Rights Policies that are defined by the System Administrator. The policy's ID can be incorporated into either a CSV or METS to define access. Policies can also be assigned to IEs and REPs after they are ingested into Rosetta.

Policy ID Description
3 No restrictions
5580 STAFF_ONLY
151520 No View
353324 On-Site Restriction
372920 Copyright Notice (No Restrictions)
372921 Copyright Notice (On-Site Restriction)

If there is no code given upon ingest, Rosetta assumes there are no restrictions (which is the same as Policy ID 3)

The default codes used by the Rosetta Deposit Processor are 5580 for Preservation Master representations and 3 (or no code at all) for Modified Master representations. By default, no policy code is assigned to IEs.

Defining Access Rights upon Ingest

CSV

Access Rights Policy Codes can be added to the Access Rights Policy ID (REP) column (Column M) for IE and REP rows.

Access codes csv.png

METS

Access Rights Policy Codes can be added to the rightsMD of either the 'ie-amd' (IE administrative metadata) or the 'rep#-amd' (Representation administrative metadata.

IE Administrative Metadata

Access codes mets 1.PNG

REP Administrative Metadata

Access codes mets 2.PNG

Code Template

<mets:rightsMD ID="[IE OR REP]-amd-rights">
    <mets:mdWrap MDTYPE="OTHER" OTHERMDTYPE="dnx">
        <mets:xmlData>
            <dnx xmlns="http://www.exlibrisgroup.com/dps/dnx">
                <section id="accessRightsPolicy">
                    <record>
                        <key id="policyId">AR POLICY CODE GOES HERE</key>
                        <key id="policyDescription">AR POLICY DESCRIPTION GOES HERE</key>
                    </record>
                </section>
            </dnx>
        </mets:xmlData>
    </mets:mdWrap>
</mets:rightsMD>

Defining Access Rights in Rosetta (After Ingest)

Individual

1. Click "Go" in the "Preserved" frame on the far right of the Rosetta Management Dashboard.

Tif tutorial 1.png

2. Select one or more metadata fields you want to search on and enter your search term.

Tif tutorial 2.png

3. Click the "Editor" link for the Intellectual Entity

Tif tutorial 3.PNG

4. Lock IE

Replace tutorial 4.png

5. Assign Access Rights Policy at either the IE or REP level

Assign ar indiv.png

6. Commit Changes

Replace tutorial 7.png

Batch

1. Click "Go" in the "Preserved" frame on the far right of the Rosetta Management Dashboard.

Tif tutorial 1.png

2. Select one or more metadata fields you want to search on and enter your search term.

Tif tutorial 2.png

3. Scroll to the bottom and click "Save Query As"