How to Define Access Rights

Access Rights Policies

Rosetta handles access rights with Access Rights Policies that are configured by the System Administrator. The policies' IDs can be incorporated into either a CSV or METS for the purpose of defining access. Policies can also be assigned to IEs and REPs after they are ingested into Rosetta.

Policy ID	Description
3	No restrictions
5580	STAFF_ONLY
151520	No View
353324	On-Site Restriction
372920	Copyright Notice (No Restrictions)
372921	Copyright Notice (On-Site Restriction)

If there is no code given upon ingest, Rosetta assumes there are no restrictions (which is the same as Policy ID 3).

The default codes used by the Rosetta Deposit Processor are 5580 for Preservation Master representations and 3 (or no code at all) for Modified Master representations. By default, no policy code is assigned on the IE level.

Defining Access Rights upon Ingest

CSV

An Access Rights Policy code can be added for the IE level in Column J

An Access Rights Policy code can be added for the REP level in Column N

METS

Access Rights Policy Codes can be added to the rightsMD of either the 'ie-amd' (IE administrative metadata) or the 'rep#-amd' (Representation administrative metadata).

IE Administrative Metadata

REP Administrative Metadata

Code Template

<mets:rightsMD ID="[IE OR REP]-amd-rights">
    <mets:mdWrap MDTYPE="OTHER" OTHERMDTYPE="dnx">
        <mets:xmlData>
            <dnx xmlns="http://www.exlibrisgroup.com/dps/dnx">
                <section id="accessRightsPolicy">
                    <record>
                        <key id="policyId">AR POLICY CODE GOES HERE</key>
                        <key id="policyDescription">AR POLICY DESCRIPTION GOES HERE</key>
                    </record>
                </section>
            </dnx>
        </mets:xmlData>
    </mets:mdWrap>
</mets:rightsMD>

Defining Access Rights after Ingest

Overview

Access Rights Policies can be assigned to individual IEs or REPs after they are ingested into Rosetta. To assign a policy to a batch of IEs, please follow the "How to Save a Search Query" tutorial and send your saved query to the Rosetta System Administrator.

Steps

1. Click "Go" in the "Preserved" frame on the far right of the Rosetta Management Dashboard.

2. Select one or more metadata fields you want to search on and enter your search term.

3. Click the "Editor" link for the Intellectual Entity

4. Lock IE

5. Assign Access Rights Policy at either the IE or REP level

6. Commit Changes