How to Define Access Rights: Difference between revisions

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=Access Rights Policies=
=Access Rights Policies=
Rosetta handles access rights with Access Rights Policies that are defined by the System Administrator. The policy's ID can be incorporated into either a CSV or METS to define access. Policies can also be assigned to IEs and REPs after they are ingested into Rosetta.  
Rosetta handles access rights with Access Rights Policies that are configured by the System Administrator. The policies' IDs can be incorporated into either a CSV or METS for the purpose of defining access. Policies can also be assigned to IEs and REPs after they are ingested into Rosetta.  


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If there is no code given upon ingest, Rosetta assumes there are no restrictions (which is the same as Policy ID 3)
If there is no code given upon ingest, Rosetta assumes there are no restrictions (which is the same as Policy ID 3).


The default codes used by the Rosetta Deposit Processor are '''5580''' for '''Preservation Master''' representations and '''3''' (or no code at all) for '''Modified Master''' representations. By default, no policy code is assigned to IEs.
The default codes used by the Rosetta Deposit Processor are '''5580''' for '''Preservation Master''' representations and '''3''' (or no code at all) for '''Modified Master''' representations. By default, no policy code is assigned on the IE level.


=Defining Access Rights upon Ingest=
=Defining Access Rights upon Ingest=
== CSV ==
== CSV ==
Access Rights Policy Codes can be added to the Access Rights Policy ID (REP) column (Column M) for IE and REP rows.
An Access Rights Policy code can be added for the IE level in Column J


[[File:Access codes csv.png|700px|border]]
:: [[File:Access codes csv_1.png|700px|border]]
 
An Access Rights Policy code can be added for the REP level in Column N
 
:: [[File:Access codes csv_2.png|700px|border]]


== METS ==
== METS ==


Access Rights Policy Codes can be added to the rightsMD of either the 'ie-amd' (IE administrative metadata) or the 'rep#-amd' (Representation administrative metadata.
Access Rights Policy Codes can be added to the rightsMD of either the 'ie-amd' (IE administrative metadata) or the 'rep#-amd' (Representation administrative metadata).


'''IE Administrative Metadata'''
'''IE Administrative Metadata'''


[[File:Access codes mets 1.PNG|500px|border]]
:: [[File:Access codes mets 1.PNG|500px|border]]


'''REP Administrative Metadata'''
'''REP Administrative Metadata'''


[[File:Access codes mets 2.PNG|500px|border]]
:: [[File:Access codes mets 2.PNG|500px|border]]


'''Code Template'''
'''Code Template'''
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=Defining Access Rights in Rosetta (After Ingest)=
=Defining Access Rights after Ingest=
== Individual ==
 
== Overview ==
 
Access Rights Policies can be assigned to individual IEs or REPs after they are ingested into Rosetta. To assign a policy to a batch of IEs, please  '''[[How_to_Save_a_Search_Query|follow the "How to Save a Search Query" tutorial]]''' and send your saved query to the Rosetta System Administrator.
 
== Steps ==
 
'''1. Click "Go" in the "Preserved" frame on the far right of the Rosetta Management Dashboard.'''
'''1. Click "Go" in the "Preserved" frame on the far right of the Rosetta Management Dashboard.'''


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:: [[File:Replace tutorial 7.png|700px|border]]
:: [[File:Replace tutorial 7.png|700px|border]]
== Batch ==
'''1. Click "Go" in the "Preserved" frame on the far right of the Rosetta Management Dashboard.'''
:: [[File:Tif tutorial 1.png|500px|border]]
'''2. Select one or more metadata fields you want to search on and enter your search term.'''
:: [[File:Tif tutorial 2.png|500px|border]]
'''3. Scroll to the bottom and click "Save Query As"'''

Latest revision as of 18:37, 30 November 2018

Access Rights Policies

Rosetta handles access rights with Access Rights Policies that are configured by the System Administrator. The policies' IDs can be incorporated into either a CSV or METS for the purpose of defining access. Policies can also be assigned to IEs and REPs after they are ingested into Rosetta.

Policy ID Description
3 No restrictions
5580 STAFF_ONLY
151520 No View
353324 On-Site Restriction
372920 Copyright Notice (No Restrictions)
372921 Copyright Notice (On-Site Restriction)

If there is no code given upon ingest, Rosetta assumes there are no restrictions (which is the same as Policy ID 3).

The default codes used by the Rosetta Deposit Processor are 5580 for Preservation Master representations and 3 (or no code at all) for Modified Master representations. By default, no policy code is assigned on the IE level.

Defining Access Rights upon Ingest

CSV

An Access Rights Policy code can be added for the IE level in Column J

Access codes csv 1.png

An Access Rights Policy code can be added for the REP level in Column N

Access codes csv 2.png

METS

Access Rights Policy Codes can be added to the rightsMD of either the 'ie-amd' (IE administrative metadata) or the 'rep#-amd' (Representation administrative metadata).

IE Administrative Metadata

Access codes mets 1.PNG

REP Administrative Metadata

Access codes mets 2.PNG

Code Template

<mets:rightsMD ID="[IE OR REP]-amd-rights">
    <mets:mdWrap MDTYPE="OTHER" OTHERMDTYPE="dnx">
        <mets:xmlData>
            <dnx xmlns="http://www.exlibrisgroup.com/dps/dnx">
                <section id="accessRightsPolicy">
                    <record>
                        <key id="policyId">AR POLICY CODE GOES HERE</key>
                        <key id="policyDescription">AR POLICY DESCRIPTION GOES HERE</key>
                    </record>
                </section>
            </dnx>
        </mets:xmlData>
    </mets:mdWrap>
</mets:rightsMD>

Defining Access Rights after Ingest

Overview

Access Rights Policies can be assigned to individual IEs or REPs after they are ingested into Rosetta. To assign a policy to a batch of IEs, please follow the "How to Save a Search Query" tutorial and send your saved query to the Rosetta System Administrator.

Steps

1. Click "Go" in the "Preserved" frame on the far right of the Rosetta Management Dashboard.

Tif tutorial 1.png

2. Select one or more metadata fields you want to search on and enter your search term.

Tif tutorial 2.png

3. Click the "Editor" link for the Intellectual Entity

Tif tutorial 3.PNG

4. Lock IE

Replace tutorial 4.png

5. Assign Access Rights Policy at either the IE or REP level

Assign ar indiv.png

6. Commit Changes

Replace tutorial 7.png